HIPAA Compliance and AP Automation: No More Tradeoffs
Why HIPAA compliance matters for AP teams today
In healthcare finance, compliance isn’t optional – it’s mission-critical. Even a single violation of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) can expose healthcare organizations to severe fines and lasting trust issues. A misplaced invoice containing patient details could result in costly penalties, legal liability, and reputational damage. That’s why finance leaders are searching for AP automation solutions that help organizations comply with HIPAA.
Traditionally, invoices that include Protected Health Information (PHI) have blocked AP automation, forcing teams into manual workarounds that slow down operations and increase risk. With rising enforcement of HIPAA standards and growing scrutiny around healthcare data security, the pressure to modernize AP without compromising compliance has never been greater.
The challenge: balancing compliance with efficiency
Healthcare finance leaders have long faced painful tradeoffs. Do they process PHI invoices manually to stay compliant, or risk exposing sensitive data by using their existing financial systems? Preparing for an audit becomes another burden – reactive, stressful, and costly.
In short, finance leaders have been forced to choose between efficiency and compliance – when in reality, they need both.
This constant tension has left finance leaders searching for a way to maintain strict compliance without slowing down their operations. This is where Stampli changes the equation.
Our solution: HIPAA compliance built into Stampli
Stampli’s AP automation platform has achieved compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and now offers Business Associate Agreements (BAAs) to HIPAA covered entities, business associates, and other applicable customers (HIPAA Customers). These privacy and security controls ensure HIPAA Customers gain full access to the breadth of Stampli’s platform without limitations or restrictions on functionality. The product experience remains identical to that of all other Stampli customers – ensuring consistent performance, usability, and efficiency.
Under a signed BAA, Stampli assumes its responsibilities as a Business Associate by implementing safeguards designed to help meet HIPAA requirements. This framework enables finance teams to handle invoices containing PHI within the same automated workflows used for all other invoices – reducing manual workarounds and audit complexity. At the same time, customers remain responsible for configuring access and usage in line with their own HIPAA compliance policies.
The result is AP automation that helps healthcare organizations streamline invoice processing, improve efficiency, and reduce compliance risk – without compromising usability or control.
How Stampli stands apart
Many AP automation vendors approach HIPAA compliance as an afterthought, creating hidden limitations that force healthcare organizations back into manual processes. Some discourage PHI uploads altogether or shift compliance responsibility back to the customer.
Stampli takes a different approach. Compliance was built into our platform from the ground up – not bolted on later – so finance teams can process sensitive invoices with the same confidence and automation as every other invoice. This approach is designed to reduce the tradeoff between efficiency and control, providing a secure, streamlined workflow.
Proof you can trust
Stampli backs this capability with signed BAAs that provide clear legal accountability for PHI handling. Every PHI invoice is logged with comprehensive logging capabilities, supporting audit preparation.
This integrated approach eliminates the traditional compliance-efficiency tradeoff. You can process every invoice – PHI or not – securely within one workflow.
With these safeguards in place, healthcare finance teams can feel confident that their most sensitive invoices are protected without sacrificing efficiency.
Ready to modernize your AP processes?
With Stampli, healthcare finance teams can finally eliminate the tradeoff between efficiency and compliance.
Request a demo today to learn how Stampli can help your team improve efficiency and support HIPAA compliance efforts.
