Effective Date: 1/1/2020
What Information Stampli Collects, and How It Is Used
Account Information. When you sign up for us to provide Stampli services, our website asks you to choose a username and password and to provide various types of information, some of it relating to the corporate entity on behalf of which you will be using Stampli, some of it related to individuals. Some of the latter is personally identifiable information (PII) about:
you, either in your personal capacity or in your role of administering a Stampli account for a corporate entity;
your employees who will be using the website; and/or
anyone you sign up to interact with your company on Stampli.
The provided information includes:
Your company’s: name, business information [number of employees, accounting system(s), etc.,
address, phone number; contact person
The names, work phone numbers and work email addresses of your employees who will be using the website and services.
Suppliers information, name, email, etc.
Other specified information by your specific request for the automatization process
A credit card to pay for your subscription to Stampli.
If you enroll an individual on Stampli app, we will ask that person to provide a name and email address and to choose a password. In addition, if you elect to invite a vendor to connect to the service, we will ask vendors, whom you enroll to provide the same various types of information about it and its pertinent employees as we asked you to provide to us about your company and your pertinent employees (See bulleted lists in the preceding paragraph.)
Stampli also asks you to provide information about how to contact you not only by email but also by telephone. We will use this information to provide you with updated information and service your account in other ways. We may also use this information to contact you about additional products or services that may be of interest to you. You will have an opportunity to “opt out” of such offers in the future, if you so choose, upon request.
When you send emails or otherwise communicate with Stampli, we may retain those communications to process your requests and inquiries and improve the quality of our website.
Information Collected Using Tracking Technologies. We use tracking technology such as cookies, scripts, and tags to keep track of who visits our website. A cookie is an element of data that a website can send to your browser, which may then store it on your system. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. If you do not accept cookies from Stampli, you will not be able to use our website. Usage of a cookie is in no way linked to any PII while on our website.
In addition to cookies, we collect the following information from all visitors to our website: the name of the domain through which you access the internet; the date and time you access our website; the internet address from which you linked to our website; and the individual address of the computer you used to access our website. We use this information in the aggregate to administer our website, to help diagnose and troubleshoot potential server malfunctions, and to gather broad demographic information about usage of our website.
We partner with a third party to either display advertising on our website or to manage our advertising on other sites. Our third-party partner may use technologies such as cookies to gather information about your activities on this website and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here. Please note this does not opt you out of being served ads. You will continue to receive generic ads.
Non-PII. We may also collect other information as part of the registration and personalization process (e.g., zip code and individual preferences). Certain non-identifying information would be considered a part of your PII if it were combined with other identifiers (e.g., combining your zip code with your street address) in a way that enables you to be identified. However, the same pieces of information are considered non-identifying information when they are taken alone or combined only with other non-identifying information (e.g., your viewing preferences). We may combine your PII with non-identifying information and aggregate it with information collected from other users to attempt to provide you with a better experience, to improve the quality and value of the website and to analyze and understand how the website is used.
Stampli does not share, rent, or trade PII with third parties for their promotional purposes.
How Information May Be Shared
Service Providers. We share your PII with third parties as needed to maintain, support and operate the website, to perform website-related services, to undertake the services we are providing and to assist us in analyzing how our website is used (e.g., maintenance services, database management, payment processing, web analytics and improvement of the website’s features). These third parties have access to your PII only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We may provide PII to your suppliers who are party to your Stampli transaction for the purpose of providing services to you.
We may also provide PII to our business partners or other trusted entities for the purpose of providing you with information we believe will be of interest to you.
Third Parties Unaffiliated with Stampli. We may provide PII to your suppliers who are party to your Stampli transaction for the purpose of providing services to you. Additionally, Stampli may permit you to use third party services whose products can be supported through the Stampli website, such as third party data entry service or accounting software providers. Stampli will share PII and support the third parties’ services on the Stampli website at your direction. When you direct Stampli to share PII with third parties, you agree that Stampli is not responsible for the third parties’ use, misuse, or handling of that PII.
Compliance with Laws and Law Enforcement. Stampli cooperates with government and law enforcement officials or private parties to enforce and comply with the law. We will disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including but not limited to subpoenas), to protect the property and rights of Stampli or a third party, to protect the safety of the public or any person, or to prevent or stop any illegal, unethical or legally actionable activity.
Business Transfers/Transactions. Information, including PII, that we collect from our users is considered to be a business asset. As a result, if we go out of business or enter bankruptcy or if we are acquired as a result of a transaction such as a merger, acquisition, reorganization or asset sale, your PII may be disclosed, sold or transferred to the third-party acquirer in connection with the transaction.
Aggregate Information and Non-Identifying Information. We may share aggregated information which does not include PII and we may otherwise disclose non-identifying information and log data with third parties for industry analysis, demographic profiling and other purposes. Any such aggregated information will not contain your PII.
Links to Other Sites
Social Media Widgets
We will retain and use your information in accordance with our internal retention, archiving and back-up regimens, including as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.
The Stampli website may use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Stampli pages, or register with Stampli site or services, a cookie helps Stampli to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Stampli website, the information you previously provided can be retrieved, so you can easily use the Stampli features that you customized.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Stampli services or websites you visit.
Modifying Your Information; Cancelling Your Account
Your information may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. Your submission of such information represents your consent to that transfer.
Protection of Children’s Personal Information.
Stampli does not knowingly collect Personal Information from children.
Stampli Data Security and Protection
Stampli is committed to protect the security and privacy of your information. We know that information regarding you and your company is extremely important and confidential. We are committed to protect your Personal Information. We have adopted commercially reasonable technical, administrative, and physical procedures to help protect your Personal Information from loss, misuse, unauthorized access, and alteration. This includes, among other things, using industry standard techniques such as firewalls, encryption, intrusion detection and Website monitoring. In addition, we use standard security protocols and mechanisms to exchange the transmission of sensitive data such as credit card details. When you enter sensitive Personal Information such as your credit card number on our Website, we encrypt it using secure socket layer (SSL) technology.
Stampli uses reasonable measures – consistent with industry standard practices – as well as some advanced security and process controls designed to ensure that the security, confidentiality, integrity and availability of your data are protected. However, no method of transmission over the Internet or electronic storage is one hundred percent secure. Therefore we cannot guarantee its absolute security. Stampli may store and process data in the US as well as other jurisdictions where our service providers may be located.
Passwords. When you sign up for Stampli, you provide an email address and password to access our website. You can help protect your information by using a strong password, keeping your password secret and by changing it from time-to-time.