Billy the Bot, Stampli's AI Copilot
in Stampli Invoice Processing
Going far beyond mere invoice OCR, Billy the Bot automates manual invoice processing tasks — while maintaining human oversight.
Read more or return to the main page →
Stampli's approach to AI
Billy the Bot, Stampli’s AI copilot, performs manual invoice processing tasks on behalf of the AP team, but with full human oversight and validation. Billy goes well beyond invoice OCR: it recognizes the patterns in your organization’s approval processes and cost accounting, including the tribal knowledge and edge cases.Billy processes $50B+ invoices from more than a million vendors yearly.
The old way: manual invoice coding
Manual invoice coding is a tedious and error-prone process. AP teams spend valuable time coding every field on an invoice, leading to inevitable human errors. Chasing down approvers for each invoice also causes significant delays in the approval workflow. AP staff often need to engage in frequent back-and-forth communication, such as hunting down previous invoices to determine proper coding. On top of that, manually identifying duplicate invoices across a large volume of documents is both challenging and time-consuming.
The most battle-tested AI in AP
Unlike other solutions, Billy is live from day one and highly adaptable to changes in your AP processes without needing resets. By automating manual invoice processing tasks, Billy saves significant time for AP teams while reducing errors.
Most importantly, Billy is always getting better: It continually improves as it trains on $50B+ invoices from more than a million vendors yearly, and Stampli’s R&D team is constantly extending the boundaries of AI in AP.
Key features
Invoice data extraction
Billy codes key data from the invoice — vendor name, invoice date, amount, number, GL account, and more.
Invoice verification
Billy flags duplicate invoices or errors so AP can confirm or continue with processing.
Invoice coding
Billy recognizes the patterns in your organization’s approval processes and cost accounting, and applies the appropriate GL codes to each invoice.
Invoice routing
Billy will automatically route invoices to the appropriate approvers.
Humans in control
Billy’s suggestions are clearly labeled for human review, and AP can override any errors.
Continuous improvement
Billy learns from every correction, which means its accuracy increases over time.
Streamlined processing for PO-backed invoices
Billy looks at discrepancies between the invoice and PO amount and can be set to auto-skip approvals if amounts match.
Tracking invoice status
As invoices go through approvals, Billy tracks their status and sends timely reminders to prevent bottlenecks or delays.
Live from Day One
Unlike other solutions, you don’t need to spend time configuring Billy. Billy learns from your coders from the very first invoice, and takes over with automation as it spots patterns.
Highly adaptable to change
Billy learns as your processes, rules or team members change, with no additional training.
FAQ
How long does it take to set up Billy the Bot?
Unlike other solutions, you don’t need to spend time configuring Billy. Billy learns from your coders from the very first invoice, and takes over with automation as it spots patterns. It is live from day one.
Can Billy handle PO-backed invoices?
Yes, Billy streamlines processing for PO-backed invoices. It looks at discrepancies between the invoice and PO amount and can be set to auto-skip approvals if amounts match.
What if our AP processes or team members change?
Billy is highly adaptable to change. It learns as your processes, rules or team members change, with no additional training required.
How accurate is Billy at coding invoices?
Billy continually improves as it trains on $50B+ invoices from more than a million vendors yearly. Its suggestions are always validated by your finance experts to ensure accuracy.
Does Billy replace our AP team?
No, Billy is an AI copilot that works alongside your AP team. It automates manual tasks to save time, but all of its actions are subject to human oversight and validation. Billy frees your AP staff to focus on more strategic, high-value work.
Is there a risk of Billy making up information or "hallucinating" like some AI chatbots?
No, unlike chatbots, Billy is specifically trained on real customer invoices, not messy web data. Its outputs are actual data from invoices or selections from your lists, not freeform text. And Billy’s suggestions are always validated by your expert AP team.
Learn more about Stampli
Request a demo today.