AP Automation for
Oracle NetSuite
Stampli is Built for NetSuite verified, with a commitment to supporting all fields, POs and payments data. This means you can improve your AP cost structure without changing or compromising anything in NetSuite.
Automatic Sync between
NetSuite and
Stampli
Sync Lists
Vendor List
Vendor List
GL Accounts
GL Accounts
Open PO’s, Line Items, Receiving
Open PO’s, Line Items, Receiving
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Invoices + Payments
NetSuite Bill
Bill Authorized for Payment
Link to Stampli Bill
Link to NetSuite Bill
Payment Info
Payment Info
Supporting all NetSuite fields and functionality, including…
Saved searches
Stampli maps saved search to custom fields for consistent data and reporting
PO flexibility
2-way and 3-way matching, including the ability to match against the item receipt
Intercompany support
Stampli mirrors any intercompany field so you can process in Stampli and post to NetSuite. We support your OneWorld account.
Expense exceptions
Add an item or expense line for additional fees without leaving Stampli
Amortization
Customers don’t have to manage amortizations across two systems
Our Oracle NetSuite integration is built in advance, built in-house, and built to completion
Stampli’s approach to integration creates an easy implementation without requiring changes to your NetSuite configuration. You’ll streamline AP through a number of innovative capabilities, including:
Syncing and data transfer functionality
Real-time syncing
Our API allows for data to be synced with Stampli effectively in real-time, allowing things like bills to be posted instantly without the 24-hour delay in most other providers.
No performance issues
Stampli’s unique approach to ERP syncing means lists stay in sync without loading delays. Unlike competitors, coders never see the product freeze while they wait for lists to load.
Data validation
We have a sophisticated validation algorithm to ensure data integrity. It extends to include:
- Correct values of data
- No duplication of data
- Correct business processes (such as POs, credit memos, prepayments, inventory receipts, and others )
- Ensuring the Invoice Due amount matches the payment amount
- Stopping payments that don’t match
- Ensuring payment data exports before making a payment
- Detecting and linking any invoices created manually in the ERP.
With Stampli, NetSuite is up-to-date and accurate. No bad data gets passed to the ERP.
Custom field support
Stampli can mirror any custom fields in NetSuite and map them to be used however they are today. We will automap any new customs fields, and can manage them in Stampli so only relevant fields are posted back to NetSuite.
Saved searches
With Stampli, you can bring in the results of the saved search into a custom field, allowing you more flexibility in how you bring data into Stampli and keeping your reporting consistent across systems.
OneWorld account support
Stampli fully supports NetSuite’s “one world account” feature, enabling the management of multiple subsidiaries under a single account. Subsidiary data flows between the platforms, such as international taxes and default currencies.
Intercompany transactions
Stampli mirrors any intercompany fields in NetSuite so you can process intercompany transactions in Stampli and have them posted to NetSuite
PO functionality
Auto-populating PO header data
Stampli maps the fields from the PO to the corresponding fields on the invoice. This includes standard fields such as vendors and projects. You don’t need to manually paste data from NetSuite into Stampli.
2-way and 3-way PO matching
Stampli imports open POs and receiving data from NetSuite. It also exports appropriate data, including any changes made to the PO. AP has up-to-date data to accurately process PO-backed invoices without having to work in the ERP or communicate using multiple platforms.
Multiple POs on one invoice and vice versa
Stampli supports the complex scenarios that occur when there are partial shipments, cross-departmental orders and more. AP can code an invoice to multiple POs, or process the same PO across multiple invoices.
Matching flexibility
You can match against the item receipt, not just the PO. Having true matching to item receipts ensures not overpaying vendors, faster turnaround of invoices, and easier audits.
Coding and AP functionality
Invoice payment status synced back
Even for customers without Direct Pay, Stampli will sync back the payment status of an invoice from the ERP. You don’t have to leave Stampli to learn whether or not a payment was executed.
Many-to-many filtering
Stampli enables dynamic filtering of field values based on many-to-many relationships, such as Entities, Locations, Vendors, GL Accounts, and others, including custom fields.
Vendor discounts
Stampli tracks a vendor’s available discounts and will automatically calculate the discount as a credit.
Prepayments
For customers with Direct Pay, Stampli allows you to create, approve, pay, and apply prepayments to invoices, all in one place.
Tax support
Stampli imports the tax definitions you’ve created in Netsuite, including international taxes. We calculate and apply tax based on factors such as location, product/service type, and applicable tax rates. We also support tax adjustments.
Included and excluded taxes
Stampli can differentiate between these included and excluded taxes and handle them appropriately within the invoicing process.
Keep approvals in NetSuite
We’ve engineered a method that lets you keep certain approval workflows in Netsuite if you want. Stampli users can continue using their approval workflow for bills that are required to stay in NetSuite, while using approval workflows in Stampli for everything else.
Additional fee/expense allocations
When additional costs being billed are not part of a PO, Stampli allows AP teams to add an item or expense line for the additional fee in Stampli without having to go back to NetSuite to handle the exception.
Amortization
Amortization schedules created in NetSuite can be imported into Stampli, coded to two specific date fields on a bill, and exported back to NetSuite.
Native language support
We allow non-English users to see list values imported to Stampli in their native language by mirroring the represented language in NetSuite.
What IT needs to know
BFN (Built for NetSuite) certified
This certification is provided by Netsuite to third-party integrations that meet the standards of quality, compatibility, and functionality with NetSuite. To maintain this certification, Stampli is tested quarterly.
Unique Stampli role
Stampli creates a special Stampli role in NetSuite so IT does not have to build it, and doesn’t have to worry about users gaining unauthorized access.
Token-based authentication
Stampli’s integration with NetSuite is a token-based authentication, so the security levels will match NetSuite’s standards.
Automatic bundle updates
Stampli automatically handles updates and upgrades NetSuite’s bundle, requiring no IT intervention when NetSuite updates its platform every six months.
Reviews of Stampli by verified NetSuite customers
Game changer
We’ve been able to eliminate a tough-to-fill and high-turnover AP position in our small Accounting department, and still have more time within our group…… Our job engagement improved (data entry is a bore). Our invoice approval process has been brought to the next level…… For a “can’t deny it” data point: in our 2nd week on Stampli, we processed more invoices than we ever had in a week, and had the lowest number of invoices pending approval since we’ve tracked that stat.
Best SuiteApp for AP
I’m an A/P team member at a fast-growing startup. We recently outgrew our old system and needed to look for something affordable and scalable that would interrupt our day-to-day operations as little as possible. That’s when we found Stampli. It’s incredibly easy to use and allows me to keep up with A/P on my own, thanks to my buddy Billy the Bot.
Game changer
We were up and running within weeks of signing our contract. We provided our own training to non-Accounting staff, and no one required more than 30 minutes…… We integrate with NetSuite and that works perfectly (and our implementation specialist was very knowledgeable and fixed a problem that no other 3rd party integration was able to). Having a link on the invoice record is so much better than having to go to Communication>Files>click on PDF (NS users will understand).
We Love Stampli!
We began using Stampli in June 2024, and it has sped up our month-end close from 12 days to 4-5 days! My AP person is now able to spend value-added time on higher-level tasks rather than data entry, chasing down approvals, and pushing paper. Performance, functionality, and design are second to none. Stampli support is great—responsive and extremely helpful. I would highly recommend Stampli to any NetSuite customer. The only regret I have is that we did not implement it sooner!
Stampli is the solution we’ve been looking for.
Support is provided by an account manager that directs your implementation and remains with your account on a permanent basis afterward. The relationship that is developed during implementation is maintained after go-live.….. They were even able to make recommendations for NetSuite configurations to help resolve and ongoing problem that our previous service provider could not even diagnose.
Best Automation SuiteApp I have ever Purchased
Stampli has not only automated most of our manual AP tasks, but it has also reduced the amount of time it takes for my team to process invoices by almost a full FTE. ….. I highly recommend using Stampli for all your AP needs.
Full-cycle AP made easy with Stampli
Stampli is a user-friendly full-cycle AP system for every level of accounts payable experience. It is easy to use for all parties from basic users to administrators. ….. The NetSuite integration has worked seamlessly for the last 2 years for us.
AP Automation made Simple
Stampli was heaven-sent for us. Before transitioning over to NetSuite, we used QuickBooks Desktop. We processed invoices manually, which would take an exceptionally long time to close at month-end. We found Stampli, and they helped us begin to automate our AP system for QuickBooks. Once NetSuite was ready to go, it was a pretty simple process to switch the system…..ACH payments have also been very helpful.
Extremely Easy and Effective AP Automation Tool
Stampli’s tool is very intuitive, making it easy to use for the accounting department as well as for vendors and other users……The reporting tools are also helpful for approvers, so they can keep track without having to ask accounting for the information. But the best part is how fast and easy it was to set up and connect to NetSuite—it can literally be done in an hour or so!
Great Responsive Customer Support
Stampli has great responsive customer support. I learn something useful every time I need to speak with them. ……. I really like Billy the Bot as he does a great job streamlining invoice processing, learning GL’s, departmental coding, vendor names, and more.
Streamline AP Process with Stampli
Stampli has streamlined our AP process and provides useful reporting whereby we can see who hasn’t approved their invoices (the “naughty” list). …… Managers and vendors have the visibility to see the vendor status as well as the history of payments. It is also important to note that Stampli continues to innovate new ways to make the AP process more efficient.
Easy to Implement and Use with NetSuite
Stampli has proven to be a great complement to NetSuite. We had it implemented in less than 30 minutes. …….. After that, Stampli was an easy thing for us to push out to our employees and vendors. The support team is very responsive and easy to work with.ERP Resources
Can Stampli support our custom fields and reporting in NetSuite?
Yes, Stampli mirrors any custom fields you’ve set up in NetSuite and can map them to be used just as you do today. We also support bringing in results of your saved searches into custom fields, allowing you to maintain consistent reporting across the two systems.
How much ongoing maintenance does the Stampli/NetSuite integration require from our IT team?
Virtually none. Stampli automatically handles updates to the NetSuite bundle every six months when NetSuite updates their platform, requiring no work from your IT team. We aim to make the integration as self-maintaining as possible.
We use NetSuite OneWorld to manage multiple subsidiaries. Will Stampli work with that?
Absolutely. Stampli fully supports the OneWorld feature, enabling seamless management of multiple subsidiaries under one account. Subsidiary data like international taxes and default currencies flow between the platforms.
How does Stampli handle complex PO scenarios like multiple POs on one invoice or vice versa?
Stampli imports your open POs and receiving data to enable accurate processing of PO-backed invoices entirely within our system. Whether you have partial shipments, cross-departmental orders, or other scenarios resulting in multiple POs on an invoice or multiple invoices for one PO, Stampli can handle it.
Can we continue using our existing NetSuite approval workflows for certain bills?
Yes, we’ve engineered a way for you to keep approval workflows in NetSuite for bills that need to stay there. You get the best of both worlds – use NetSuite approvals where required while leveraging Stampli’s workflows for everything else.
What kind of security and authentication does Stampli use for the NetSuite integration?
Stampli uses token-based authentication that matches NetSuite’s security standards. We create a unique Stampli role in your NetSuite so no unauthorized access is granted. As a Built for NetSuite certified Hybrid SuiteApp, we meet NetSuite’s high bar for security and compatibility. You can view Stampli on the NetSuite SuiteApp store.
NetSuite Blog
NetSuite and many other applications are enforcing two-factor authentication (2FA) to prevent unauthorized access to user accounts. If your Stampli integration is using a NetSuite account that will require 2FA, you need to switch to token-based authentication (TBA).
Webinar
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Stampli is #1 in
Customer Satisfaction
for AP Automation
Customer delight positions Stampli as a Leader in the G2 Grid® for AP Automation software and #1 in Support and Implementation.
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