AP Automation for
Oracle NetSuite
Stampli is Built for NetSuite verified, with a commitment to supporting all fields, POs and payments data. This means you can improve your AP and procurement cost structure without changing or compromising anything in NetSuite.
How does NetSuite fall short for accounts payable?
NetSuite is a powerful ERP, but its native invoice-to-pay flow still relies on manual workarounds and rigid modules that leave AP teams managing multiple systems.
Bill Capture is still US/UK-centric and field-light
Limited geographic support with manual tax and line-level field entry requirements
Three-way match breaks on partial receipts
Workflow stops when POs are only partly received, forcing manual bypass or bill splitting
SuiteApprovals works but lacks flexibility
Fixed workflows that require SuiteFlow scripting for complex approval scenarios
Duplicate vendors across subsidiaries create risk
Easy to create duplicate suppliers and post the same invoice twice in multi-subsidiary environments
Layering procure-to-pay seamlessly on NetSuite
NetSuite-native & future-proof
Built-for-NetSuite certified with SuiteTax compatibility and automatic bundle updates
End-to-end automation
Complete invoice-to-pay flow from capture to payment with dynamic workflows
Control without IT overhead
Finance owns all rules and validations without scripts or IT tickets
Real-time data integrity
Token-based auth with real-time sync and sophisticated validation algorithms
Automatic Sync between
NetSuite and
Stampli
Sync Lists
Vendor List
Vendor List
GL Accounts
GL Accounts
Open PO’s, Line Items, Receiving
Open PO’s, Line Items, Receiving
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Fields, Custom Fields/Segments e.g., Subsidiaries, Project, Dept, Warehouse, etc.
Invoices + Payments
NetSuite Bill
Bill Authorized for Payment
Link to Stampli Bill
Link to NetSuite Bill
Payment Info
Payment Info
Our NetSuite integration is built in advance, built in-house, and built to completion.
Stampli’s token-based, Built-for-NetSuite-verified integration keeps subsidiary, list, and custom-field data in continuous sync while blocking duplicates and bad payments with zero waiting, manual imports, or costly NetSuite storage fees.
Intuitive & efficient AP workflow
- Many-to-many filtering – Only valid combinations of subsidiaries, locations, vendors, GLs, or custom fields appear while coding, eliminating guesswork
- User-friendly design – Non-finance users learn Stampli quickly, reducing onboarding time
- Add approvers on the fly – Handle one-off exceptions without rebuilding rules
- Fixed approval workflows (no IT) – Finance builds and maintains structured flows directly in Stampli
- Keep NetSuite approvals active – Run mandatory NetSuite workflows in parallel when needed
- Handle extra fees in Stampli – Add out-of-scope item/expense lines without re-entering the ERP
- Auto-schedule recurring bills – Generate and route repeat invoices without admin intervention
- Auto-sync amortization schedules – Import, code, and export amortization data with two date fields
- Mirror native languages – Users see list values in the same language set in NetSuite
Comprehensive payment & cash management
- Vendor pre-payments inside Stampli – Create, approve, pay, and apply pre-payments without leaving AP
- Track vendor discounts automatically – Discounts export as credits so you never miss early-pay savings
- Full & partial bill payments plus credit memos – Apply credits or split payments while keeping invoices open for remaining balances
- Payment status sync-back – Even outside Direct Pay, NetSuite payment indicators flow into Stampli for at-a-glance confirmation
- Intercompany transactions processed in Stampli – Use native NetSuite intercompany fields instead of manual GL tables
Robust tax & global compliance
- SuiteTax & Legacy Tax compatibility – Maintain automation before, during, and after the one-way SuiteTax upgrade
- Included vs. excluded tax handling – Correctly treat GST-style taxes embedded in price or added sales tax
- Full international calculations & adjustments – Pull ERP definitions, apply correct rates, and reconcile vendor-calculated variances
Deep NetSuite integration & data integrity
- Real-time API sync & five-minute list refresh – Coders never stare at a spinner
- Sophisticated validation algorithm – Stops duplicates, mismatched amounts, or unsynced payment data
- Map any custom field or saved search – Bring bespoke data into AP with zero re-work
- OneWorld & multi-subsidiary support – Work across entities in one Stampli account
- Two-way NetSuite ↔ Stampli links – Jump directly between corresponding records
- Token-based auth & dedicated Stampli role – Security posture matches NetSuite’s
- Automatic bundle updates & BFN certification – IT stays hands-off while compliance stays current
- Avoid NetSuite storage fees – Store PDFs in Stampli and link back to the ERP
Advanced PO & receiving matching
- One-PO-to-many & many-PO-to-one matching – Support partial shipments and cross-department orders
- True 2-way & 3-way matching to item receipts – Match against what was actually received, not just ordered
- Live receiving status & PO sync (≤ 2 hrs) – Always validate against current quantities
- PO header data auto-mapped to invoices – No copy-paste from NetSuite
IT & security-ready deployment & maintenance
- Built-for-NetSuite verified & quarterly tested – Assurance of ongoing platform compatibility
- Automatic bundle upgrades – NetSuite’s semi-annual releases require no manual patching
Reviews of Stampli by verified NetSuite customers
Game changer
We’ve been able to eliminate a tough-to-fill and high-turnover AP position in our small Accounting department, and still have more time within our group…… Our job engagement improved (data entry is a bore). Our invoice approval process has been brought to the next level…… For a “can’t deny it” data point: in our 2nd week on Stampli, we processed more invoices than we ever had in a week, and had the lowest number of invoices pending approval since we’ve tracked that stat.
Best SuiteApp for AP
I’m an A/P team member at a fast-growing startup. We recently outgrew our old system and needed to look for something affordable and scalable that would interrupt our day-to-day operations as little as possible. That’s when we found Stampli. It’s incredibly easy to use and allows me to keep up with A/P on my own, thanks to my buddy Billy the Bot.
Game changer
We were up and running within weeks of signing our contract. We provided our own training to non-Accounting staff, and no one required more than 30 minutes…… We integrate with NetSuite and that works perfectly (and our implementation specialist was very knowledgeable and fixed a problem that no other 3rd party integration was able to). Having a link on the invoice record is so much better than having to go to Communication>Files>click on PDF (NS users will understand).
We Love Stampli!
We began using Stampli in June 2024, and it has sped up our month-end close from 12 days to 4-5 days! My AP person is now able to spend value-added time on higher-level tasks rather than data entry, chasing down approvals, and pushing paper. Performance, functionality, and design are second to none. Stampli support is great—responsive and extremely helpful. I would highly recommend Stampli to any NetSuite customer. The only regret I have is that we did not implement it sooner!
Stampli is the solution we’ve been looking for.
Support is provided by an account manager that directs your implementation and remains with your account on a permanent basis afterward. The relationship that is developed during implementation is maintained after go-live.….. They were even able to make recommendations for NetSuite configurations to help resolve and ongoing problem that our previous service provider could not even diagnose.
Best Automation SuiteApp I have ever Purchased
Stampli has not only automated most of our manual AP tasks, but it has also reduced the amount of time it takes for my team to process invoices by almost a full FTE. ….. I highly recommend using Stampli for all your AP needs.
Full-cycle AP made easy with Stampli
Stampli is a user-friendly full-cycle AP system for every level of accounts payable experience. It is easy to use for all parties from basic users to administrators. ….. The NetSuite integration has worked seamlessly for the last 2 years for us.
AP Automation made Simple
Stampli was heaven-sent for us. Before transitioning over to NetSuite, we used QuickBooks Desktop. We processed invoices manually, which would take an exceptionally long time to close at month-end. We found Stampli, and they helped us begin to automate our AP system for QuickBooks. Once NetSuite was ready to go, it was a pretty simple process to switch the system…..ACH payments have also been very helpful.
Extremely Easy and Effective AP Automation Tool
Stampli’s tool is very intuitive, making it easy to use for the accounting department as well as for vendors and other users……The reporting tools are also helpful for approvers, so they can keep track without having to ask accounting for the information. But the best part is how fast and easy it was to set up and connect to NetSuite—it can literally be done in an hour or so!
Great Responsive Customer Support
Stampli has great responsive customer support. I learn something useful every time I need to speak with them. ……. I really like Billy the Bot as he does a great job streamlining invoice processing, learning GL’s, departmental coding, vendor names, and more.
Streamline AP Process with Stampli
Stampli has streamlined our AP process and provides useful reporting whereby we can see who hasn’t approved their invoices (the “naughty” list). …… Managers and vendors have the visibility to see the vendor status as well as the history of payments. It is also important to note that Stampli continues to innovate new ways to make the AP process more efficient.
Easy to Implement and Use with NetSuite
Stampli has proven to be a great complement to NetSuite. We had it implemented in less than 30 minutes. …….. After that, Stampli was an easy thing for us to push out to our employees and vendors. The support team is very responsive and easy to work with.ERP Resources
We're planning to enable SuiteTax soon. Will Stampli work with both our current tax setup and SuiteTax after we switch?
Yes, Stampli already reads and writes both Legacy Tax and SuiteTax objects, so you can flip the one-way SuiteTax switch without any downtime or re-keying invoices. This ensures business continuity and maintains competitive positioning while future-proofing your AP processes for upcoming NetSuite features that require SuiteTax.
How quickly does Stampli sync with our NetSuite data, and will our coders experience delays?
Stampli refreshes critical lists every five minutes (or instantly on demand) and exports invoices in near real-time. Our real-time API sync ensures coders never stare at a spinner waiting for data to load, unlike batch integrations that create timing gaps and potential duplicate-record errors.
We have extensive custom fields and saved searches in NetSuite. Will we need to rebuild these for Stampli?
Not at all. Stampli automatically mirrors any header or line-level custom field and can even map saved-search results into those fields. We’ll automap any new custom fields and can manage them in Stampli so only relevant fields are posted back to your ERP – no re-engineering required.
Our procurement team deals with complex PO scenarios like partial receipts and split orders. Can Stampli handle these situations?
Absolutely. Stampli supports one-PO-to-many-invoice and many-PO-to-one-invoice scenarios, plus true 3-way matching at the item receipt level. Live PO and receiving data refresh every two hours (or on-demand), enabling real-time validation against actual received quantities rather than just PO headers.
What happens to our existing NetSuite approval workflows? Do we need to rebuild everything in Stampli?
You have complete flexibility. You can keep NetSuite approvals active for bills that need them, or replicate the same logic in Stampli without any SuiteScript. Stampli’s dynamic workflows also let you add approvers on the fly and handle exceptions without rebuilding rules – something NetSuite’s fixed approval matrix can’t easily accommodate.
How much IT involvement is required for implementation and ongoing maintenance?
Minimal. Stampli uses token-based authentication, installs as a single SuiteScript bundle with no middleware or firewall changes, and includes a pre-scoped ‘Stampli Role’ for security. The bundle auto-updates with NetSuite’s semi-annual releases and maintains Built-for-NetSuite certification through quarterly testing – keeping IT hands-off while ensuring compliance.
NetSuite Blog
NetSuite and many other applications are enforcing two-factor authentication (2FA) to prevent unauthorized access to user accounts. If your Stampli integration is using a NetSuite account that will require 2FA, you need to switch to token-based authentication (TBA).
Webinar
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Stampli is #1 in
Customer Satisfaction
for AP Automation
Customer delight positions Stampli as a Leader in the G2 Grid® for AP Automation software and #1 in Support and Implementation.
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