Expense Cards
in Stampli Cards
Get visibility and control over employee credit card purchases.
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How Stampli supports Expense Cards
With Stampli, transaction information is available in near real-time and seamlessly synced with your ERP, eliminating manual data entry and promoting real-time financial clarity.
The problems that face AP teams
Managing employee expenses poses significant challenges for businesses, including the lack of spending visibility, cumbersome reconciliation processes, heightened fraud risks, inefficient management of receipts and expense reports, and poor integration with ERPs. These challenges often lead to overspending or spending outside of company policy, reporting inaccuracies, and operational inefficiencies, impacting the company’s bottom line.
Stampli’s approach
Expense Cards not only streamline the expense management process but also significantly reduces the risks of fraud and policy violations, ensuring operational efficiency and financial integrity.
Key features
Seamless ERP Integration
Effortlessly syncs card transactions with your ERP, streamlining reconciliation and financial reporting.
Real-Time Visibility and Control
Instant access to transaction details, enabling proactive spending oversight and policy compliance.
Receipt Library
Simplifies expense documentation, with automatic receipt-to-transaction matching for easier submission.
Automatic Expense Submission
Configure expenses to automatically submit for approval when all necessary details (like vendor, date, amount, category, receipt, etc.) are captured.
Mobile App
Capture receipts and manage expenses directly from the mobile app, which can be downloaded from Google Play and the Apple App Store.
Physical and virtual cards
Employees who prefer it or need a card for business expenses that occur outside the office can be issued a physical card.
Diverse Card Types
Available options include: Single use cards for one time purchases; multi-use cards for multiple purchases up to the cards limit. Credit limits can refresh on a time-based cycle; “reset limit to zero” cards can be configured to expire.
MCC Code Restriction
Purchase types can be restricted based on MCC codes, ensuring that spend for any individual card remains within company policy.
Customizable Approval Workflows
Set approval workflows for both requesting cards and approving expenses, based on characteristics that include department, card limits, and more.
Expense Cards FAQ
How does Stampli integrate with ERP systems?
Credit card transactions are automatically synced with your ERP system, eliminating manual data entry and providing near-real-time data on credit card spend. Syncing happens with the same frequency as invoice data. Depending on your ERP, Stampli syncs back as frequently as every five minutes (or instantly, if you trigger it manually).
Can expenses be automatically submitted?
Expenses can be configured to auto-submit for approval once all required details are captured, streamlining the approval process.
How are lost or stolen cards handled?
Lost or stolen Stampli Cards can be immediately reported and deactivated through the platform, minimizing the risk of unauthorized transactions. It’s simple to issue new cards.
Does the system remind employees to submit their expenses?
Yes, employees can receive email and push notification reminders to submit their expenses, and cards can be automatically suspended if reports are not submitted according to company timelines.
Can I set different spending limits for different employees?
Yes, Stampli allows you to customize spending limits and card types, ensuring compliance with company policies.
How does Stampli help employees capture receipts?
Employees can easily capture and store receipts in the Receipt Library via desktop or the mobile app, making them readily available when submitting expenses, which reduces the likelihood of lost receipts and simplifies expense reporting.
Learn More about Expense Cards
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