Expense Cards
(in Stampli Cards)
Turn every card transaction into a finance-ready expense.
Give employees a controlled way to spend with company cards while finance keeps the expense workflow connected. Stampli Expense Cards help manage card requests, spending limits, receipts, review, and audit context from swipe to posting.
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How Stampli supports Expense Cards
Stampli helps employees request and use company cards while giving finance control over limits, approvals, policy, coding, and posting.
The challenge
Approved card spend is not automatically accounting-ready. Finance still has to collect receipts, confirm coding, review policy, resolve exceptions, and prepare transactions for the ERP.
When that work is spread across card portals, inboxes, spreadsheets, and mobile uploads, teams lose visibility and spend more time fixing records after the fact.
Stampli’s approach
Stampli connects card controls with the expense process. Finance can issue physical or virtual cards, set spending rules, and approve requests before spend happens.
After the swipe, employees can submit receipts across desktop, mobile, SMS, bulk upload, and connected inboxes. Stampli AI helps match receipts, complete details, suggest coding, and flag issues—giving employees flexible access to cards and finance cleaner records to review and post.
Key features
Physical and virtual cards
Support employee spend with physical and virtual cards for different use cases.
Flexible card types
Issue single-use, multi-use, and refreshed-limit cards based on the spend need.
Spending limits
Set cardholder limits that help control spend and reduce cleanup.
Merchant category controls
Restrict card use by merchant category to help prevent out-of-policy purchases.
Card requests and approvals
Let employees request cards or funds through a finance-controlled approval process.
Receipt capture and matching
Capture receipts across desktop, mobile, SMS, bulk upload, and connected inboxes.
Stampli AI-assisted completion
Stampli AI completes expense details, suggests coding, and flags items needing attention.
Policy and exception review
Surface missing documentation, duplicates, mismatches, policy issues, and other exceptions.
Configurable approvals and AP review
Route expenses using spend details, employee context, hierarchy, exceptions, and review requirements.
ERP-ready records and audit trail
Keep receipts, coding, approvals, policy context, sync activity, and status history connected.
Stampli Success Stories
CASE STUDY
Goat Hospitality adopts a more controlled and transparent approach to managing expenses
Learn how Goat Hospitality Group significantly reduced the time and effort spent on employee expenses and purchases.
Expense Cards FAQ
What are Expense Cards?
Expense Cards are Stampli Cards designed for employee spend. They let employees make approved business purchases while finance keeps card controls, limits, approvals, receipts, coding, policy review, AP review, ERP sync, and audit context connected.
How do Expense Cards help finance before the swipe?
Stampli Expense Cards help finance manage employee card spend with card requests, approvals, spending limits, merchant category controls, and card types for different spend needs.
How do Expense Cards help finance after the swipe?
Stampli helps turn card transactions into finance-ready expense records by connecting receipts, coding, policy context, approvals, AP review, ERP sync, and audit history.
How does Stampli AI help with Expense Cards?
Stampli AI helps complete expense details, suggest coding context, match receipts, and flag missing information, policy signals, duplicate receipts, receipt mismatches, settlement changes, or other items that may need review.
How do employees submit receipts?
Employees can submit receipts from desktop, mobile, SMS, bulk upload, and inbox connections.
How do Expense Cards connect to the broader expense workflow?
Expense Cards are part of Stampli Expense Management. They support the company-card spend path, while Reimbursements support employee-paid spend such as out-of-pocket purchases, mileage, and per diem.
Stampli's financial automation platform
Learn More about Expense Cards
Learn how Stampli helps finance control employee card spend and turn every transaction into a finance-ready expense.