Invoice audit trails
in Stampli Invoice Processing
Stampli’s invoice audit trails provide a centralized, detailed log of all invoice activities for improved visibility, control, and simplified audits.
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Stampli's approach to audit trails
Stampli’s invoice audit trails provide a comprehensive, auditable log of all activities related to each invoice, including approvals, rejections, questions, answers, field updates, and email details. This centralized, accessible log enables AP teams and reviewers to easily understand the complete history and process behind each invoice.
The old way: auditing without Stampli
Without a comprehensive audit trail, AP departments struggle to efficiently track invoice status, identify errors, and compile necessary documentation for reporting and audits. This leads to time-consuming manual processes, difficulty enforcing proper controls, and prolonged, complex audit processes. The lack of clear audit trails makes it challenging to support financial statements and promptly address discrepancies.
Stampli captures every action
This capability provides instant visibility into invoice status and potential issues, and ensures internal controls are enforced. By simplifying the tracking of payments, approvals, and changes, Stampli reduces the effort associated with reporting, month-end closing, and auditing. The audit trail’s real-time insights and complete context streamline verification processes and enable quick identification of unauthorized actions or inaccuracies.
Key features
Centralized activity log
Captures all invoice activities in a combined, easy to read view complete with filters.
Real-time visibility
Shows the current status and complete history of any invoice.
Internal and external message capture
Stampli captures messages to and from vendors as well as internal messaging.
Complete context for each activity
Each captured activity includes names, dates, times and other relevant data.
Capture field changes
The audit trail includes the field values both before and after edits.
Supporting documentation
Supporting documentation is tracked and made available.
FAQ
How does Stampli's Audit Trail help with month-end closing?
Stampli’s Audit Trail simplifies month-end closing by providing a centralized log of all invoice activities, reducing manual effort in tracking down and verifying transaction details across multiple systems.
Does Stampli capture both internal and external messages related to invoices?
Yes, Stampli captures internal messages as well as communications to and from vendors, providing complete visibility into invoice-related conversations
How does Stampli's Audit Trail assist with financial audits?
Stampli’s Audit Trail provides auditors with easily accessible, comprehensive documentation and evidence to support financial statements, streamlining the audit process.
Can I see the values of fields before and after they are edited?
Yes, Stampli’s Audit Trail includes the field values both before and after edits, giving you complete visibility into any changes made.
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