AP Automation
for SAP ECC
Stampli delivers real-time, bi-directional AP and procurement automation that plugs directly into SAP ECC without middleware, firewall changes, or custom development.
How does SAP ECC fall short for accounts payable?
SAP’s core modules lack modern AP functionality, forcing finance teams into spreadsheet gymnastics and manual workarounds. Here’s what makes AP painful:
Invoices get stuck over minor mismatches
SAP blocks invoices entirely when price, quantity, or tax doesn’t exactly match the PO
Two different ways to enter invoices
PO-based invoices follow one path, non-PO invoices another, requiring AP to learn both workflows
Hard to find root cause of blocks
Details are buried in hidden screens, requiring IT or SAP super-users to troubleshoot
Hard-coded approval flows
Changing approvers requires IT change requests and can take days or weeks
Layering procure-to-pay seamlessly on SAP ECC
Smart invoice coding & data integrity
AI-driven coding with SAP rule integration eliminates manual re-keying and reduces first-touch errors
Comprehensive PO management
Supports all SAP PO types with live receiving data for seamless 2-way and 3-way matching
Real-time sync & audit-ready data
Bi-directional bridge syncs every SAP field in real-time, maintaining audit trails in your ERP
Adaptive collaboration workflows
Dynamic approval routing adapts to exceptions without IT intervention or custom code
Automatic Sync
between SAP ECC and Stampli
Sync Lists
Vendor List
Vendor List
GL Accounts
GL Accounts
Open PO’s, Line Items, Receiving
Open PO’s, Line Items, Receiving
Other Fields e.g., WBS, Cost Centers, Project, etc.
Other Fields e.g., WBS, Cost Centers, Project, etc.
Invoices + Payments
SAP Invoice
Stampli Invoice: Coded & Approved
Link to Stampli Invoice
Link to SAP Invoice
Payment Info*
Vendor List
*ABAP programs required for these data integration flows are provided by Stampli
Our SAP ECC integration is built in advance, built in-house, and built to completion.
Stampli’s pre-built connector uses standard BAPIs and a lightweight on-prem bridge to sync data every few minutes in both directions, maintaining real-time accuracy with minimal IT support.
Smart invoice coding & data integrity
Stampli streamlines invoice entry by pulling forward SAP master data, enforcing field relationships, and applying company-specific defaults before anything reaches the ERP. The result is faster coding, fewer errors, and cleaner analytics without extra effort from AP.
- PO-type aware filters – guides coders to the right values based on the SAP PO type selected
- Header-level tax coding – lets AP enter a single tax code/amount that propagates across every line
- Vendor default values – automatically applies vendor-specific tax, 1099, bank, and distribution settings
- Baseline date rules – configurable logic (or manual override) to derive the correct payment baseline date
- Profitability segment coding – captures fields like product, sales order, and customer for margin analysis
- Non-deductible tax allocation – routes non-deductible taxes to expense accounts instead of tax codes
- Unplanned delivery cost allocation – adds and proportionally distributes unexpected delivery costs across lines
- Additional SAP PO expense types – imports freight, storage, and other fees so they post correctly the first time
- Native SAP fields in Stampli – exposes G/L, WBS, Profit Center, and more for precise coding
- Internal-order filtering – imports only the internal-order types you actually use, keeping lists clean
- Document type by vendor location – auto-assigns document types according to vendor and company country codes
Comprehensive PO management & matching
Stampli ingests every flavor of SAP PO and keeps live receiving data at AP’s fingertips, so even complex service, freight, split-vendor, and partial-ship scenarios flow straight through without manual workarounds.
- All SAP PO types supported – limit, service, freight, and planned services included
- Freight POs & multi-currency conditions – matches freight charges in any currency
- One PO ↔ multiple invoices (and vice-versa) – perfectly handles partial receipts and cross-department orders
- Alternate payee vendors – pays the correct party when the PO specifies a different vendor
- 2-way & 3-way matching – leverages SAP receiving data for straight-through processing
- Credit memos from billed POs – generates credits directly from the original PO-based invoice
- PO search by BOL/SES/delivery note – find the right PO fast, even with shipping references
- Subsequent credits & debits – create follow-up adjustments against billed or partially billed POs
- Live receiving status sync – shows up-to-the-minute receipt quantities inside Stampli
- Invoices from scheduling agreements – automates billing against long-term SAP contracts
- Freight cost & multi-vendor splits – splits additional costs across vendors on the same PO
- PO header data mapping & live sync – brings every PO header/line field into Stampli within a two-hour window
Continuous, secure SAP synchronization
A bi-directional integration keeps master data, POs, invoices, payments, and receipts in constant sync – without firewall headaches or list-load delays – so finance always works with real-time information while IT stays hands-off.
- Secure, automated on-prem connector – one-time firewall / domain setup, then hands-off operation
- Real-time bridge with auto-updates – no port openings; the bridge self-updates without IT involvement
- Lists stay in sync (5-min pulls / 2-hr pushes / on-demand) – coders never wait for lists to load
- Header & line-level invoice sync – every field, memo, and account remains aligned between systems
- PO data sync – item, rate, quantity, description, and more flow in for precise matching
- Vendor payment detail sync – Direct Pay brings across bank accounts and payment methods
- Payment method field sync – mirrors SAP’s payment-method selection on each invoice
- Internal-order type filtering – choose which orders to import to avoid clutter
- Multi-entity framework – switch entities without separate Stampli accounts
- Bi-directional document links – jump between SAP and Stampli with a single click
- Full invoice & credit memo export – creates native SAP docs plus the corresponding journal entries
- Storage-saving PDF links – link to Stampli images instead of paying SAP storage fees
Flexible payment & cash management
Stampli augments SAP’s payment processing with more options, transparency, and control – from international wires to same-screen status and voids – so AP can manage cash confidently in one workspace.
- Full & partial payments with credit application – pay exactly what you need while the invoice stays open for the balance
- Void SAP payments from Stampli – cancel payments in both systems with one action
- International vendor payments – pay 100+ countries in local currency or USD with real-time FX rates
- Invoice payment-status sync – see cleared/uncleared status inside Stampli even without Direct Pay
- Payment-method sync – stamp ACH, check, card, etc., right on the invoice
- Stampli Card receipt export – push card receipts – including negatives – to SAP
- Credit-card receipt export – export receipts tied to corporate cards listed as SAP bank accounts
- General payment-receipt export – create both the invoice and payment docs upon export
User‑centric experience & collaboration
Because Stampli is built for invoice processing – not generic ERP tasks – finance and business users can code, approve, and resolve issues in minutes without training or IT tickets.
- Purpose-built AP interface – dramatically shorter learning curve than SAP’s generic screens
- Enhanced auto-complete & search – find master data without knowing exact syntax
- Native-language list values – mirror SAP’s languages so global users choose the right value quickly
- Dynamic approver routing – add approvers on the fly without creating new definitions
- On-invoice fee entry – add non-PO fees directly in Stampli instead of returning to SAP
Global compliance & IT efficiency
Stampli captures required localization data, supports compliant document types, and lightens ERP load – helping finance stay audit-ready worldwide while cutting storage and maintenance overhead.
- Mexican CFDI (UUID) capture – records the UUID and localization fields needed for SAT compliance
- Document type rules by country – auto-assigns SAP doc types based on vendor geography
- Link-only PDF storage – avoid SAP’s high storage fees by linking to Stampli images
ERP Resources
Will Stampli work with our complex SAP scenarios like service POs, unplanned delivery costs, and multi-PO invoices?
Yes, Stampli handles all of these scenarios natively. We support service and limit POs, allow you to add unplanned delivery costs and distribute them across invoice lines, and enable invoices tied to multiple POs or PO lines. These complex cases flow through just like standard invoices, so there’s no need to fall back to manual FB60 entry or create workarounds.
How does Stampli integrate with SAP without requiring custom development or middleware?
Stampli connects directly to SAP via a pre-built connector using standard BAPIs and a lightweight on-prem bridge. The integration is bi-directional, syncing data every few minutes without requiring IDocs, ABAP customizations, or middleware. During initial setup, IT may need to whitelist domains, but once deployed, the connector is completely hands-off with no ongoing maintenance required.
What happens to our audit trail when invoices are processed in Stampli instead of SAP?
Stampli enhances your audit trail by creating native SAP invoice documents (not just journal entries) with bi-directional links between systems. All invoice images, approval history, and processing details are linked to the SAP document number, giving auditors complete visibility from FB03. You can avoid SAP storage fees by linking to Stampli images while maintaining full audit compliance.
Can we void payments directly from Stampli, and how does that sync back to SAP?
Yes, when you void a payment in Stampli, it automatically triggers the corresponding reversal documents in SAP, keeping both systems aligned. This eliminates the need for manual payment reversals in SAP while maintaining clean audit logs and proper clearing documentation in both systems.
How does Stampli handle our specific SAP configurations like baseline date rules, tax coding, and profitability segments?
Stampli mirrors your SAP configuration by importing vendor defaults, supporting configurable baseline date logic, and exposing all native SAP fields including profitability segments, WBS elements, and cost centers. Header-level tax coding propagates across line items, and non-deductible taxes are automatically allocated to expense accounts. The system adapts to your existing SAP setup rather than requiring you to change processes.
What's required from IT during an SAP upgrade, and will we need to reconfigure the Stampli integration?
Stampli’s connector is designed to be resilient across SAP versions, including ECC to S/4HANA transitions. The same connector and transports are S/4HANA-certified. During upgrades, you’ll typically just point the RFC destination to the new system and refresh transports in your test environment first. There’s no re-implementation required, making Stampli a future-proof investment that protects your AP automation through SAP transitions.
AP Automation Blog
Read this guide to save time and money and turn accounts payable into a strategic driver by integrating AP automation with SAP.
Webinar
Join our webinar, Stampli Connects: SAP Financial System, to learn how you can automate your accounts payable processes without reworking your SAP ERP.
News
Annual awards program honors Stampli’s comprehensive pre-built integrations for most major ERP families, including those from Microsoft, Oracle, Sage, SAP, and QuickBooks.
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for AP Automation
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