Who gets paid matters as much as what gets paid
Stampli Vendor Management keeps onboarding, verification, updates, and payment context in one connected, trusted vendor record
Turn every vendor record
into a working control
Onboard each vendor by what they are
Create forms and workflows for different vendor types, collect standard and custom information, assign owners, and see exactly where each vendor stands.
Give vendors a secure
front door
Let vendors submit information, upload documents and invoices, check status, manage contacts, and communicate with your team through a customer-controlled portal.
Keep compliance current automatically
Collect required tax, insurance, contract, and licensing documents; monitor expiration dates; send reminders; and gate invoices or payments when requirements are not met.
Review sensitive changes before they take effect
Protect banking and profile information with masking and role-based access. Route vendor-submitted updates through approval and preserve a record of who submitted, reviewed, and approved them.
Keep the vendor connected to
AP and the ERP
Connect vendor records to invoice and payment history, documents, communication, and spend context while the ERP remains the system of record. Stampli AI helps match incoming invoices to the appropriate vendor record, with your team confirming the result.
Different ways to spend. One finance-ready workflow.
How Modigent gave thousands of vendors answers around the clock
Stampli gives Modigent’s thousands of vendors self-service access to invoice status, payment dates, document submission, and communication—reducing calls and emails as the network grows.
“Our vendors can see where their invoices are, and even the expected payment date. That autonomy has been a game changer.”
Nini Johnston
Vice President of Treasury, Modigent
24/7
Vendor self-service
5
Planned hires avoided
2-3
People freed from vendor inquiries
Make every vendor easier to
work with and safer to pay
Let vendors supply the information. Keep finance in control.
Vendors submit details and documents and check invoice or payment status through a secure portal. Your team decides what is accepted and what becomes payable.
Make compliance part of the work—not an audit scramble.
Set requirements, monitor expirations, send reminders, and prevent work from moving when mandatory documents are missing or outdated.
Keep the full vendor story attached to the record.
Preserve onboarding, documents, communications, approvals, changes, invoices, and payment history around the ERP-aligned vendor record.
From vendor follow-up to
vendor readiness
Before
Manual workflows. Fragmented vendor context.
After
With Stampli Vendor Management
AP emails forms and tracks onboarding in spreadsheets.
Vendors complete defined onboarding steps and submit documents through a secure portal.
Missing or expired documents surface during an audit or payment run.
Requirements, expirations, reminders, and payable status are managed continuously.
“Where’s my invoice?” and “When will I be paid?” interrupt AP all day.
Vendors check status and communicate through the portal whenever they need an answer.
Banking and profile changes arrive through difficult-to-verify emails.
Sensitive changes are submitted securely, reviewed, approved, and recorded.
The ERP contains vendor fields while inboxes and shared drives contain the story.
The ERP remains the vendor system of record while Stampli keeps the operational context connected.
FAQ
What is Stampli Vendor Management?
Stampli Vendor Management helps finance standardize vendor onboarding, collect required information, maintain documents and communication, and review vendor readiness before invoices or payments proceed. The ERP remains the system of record while Stampli preserves the operational context around the vendor.
How does Stampli standardize vendor onboarding?
Teams can use configurable forms, required fields, document requests, approval steps, and secure vendor submissions to create a consistent onboarding process. Requirements can vary by vendor type, entity, or risk profile.
Can vendors submit and update their own information?
Vendors can use the supported self-service portal to provide profile information and required documents. Finance retains review and approval responsibility before changes affect payable status or ERP records.
How does vendor document compliance work?
Teams can collect required documents, monitor missing or expired items, and route exceptions for review. Configured controls may prevent invoices or payments from moving when required vendor information is incomplete, but the page should avoid promising guaranteed compliance.
How are vendor payment-detail changes reviewed?
Sensitive changes should follow a controlled review and approval process with role-based access and traceable history. Final page copy must describe the verified workflow without claiming that any single control prevents all fraud.
How does Vendor Management connect to the ERP?
The ERP remains the system of record for vendor master data. Stampli can synchronize relevant information while keeping onboarding documents, communication, approvals, and operational history connected for finance review.
How does Vendor Management connect with AP and Payments?
Vendor readiness provides context before an invoice is approved or a payment is released. Linking vendor records with invoice and payment workflows helps finance see whether required information, approvals, and documentation are complete.
When should a buyer consider Advanced Vendor Management?
Advanced Vendor Management is the child product for organizations that need deeper onboarding, compliance, customization, or self-service capabilities than the standard vendor workflow. The page should direct buyers to the Advanced Vendor Management comparison for the final feature-level distinction.