CTI had switched to a new financial system to electronically capture invoices and use electronic payments instead of manual check payments. However, the approval process was manual and the AP team spent a significant amount of time chasing hundreds of approvals a month. As the company was experiencing growth, the manual process was creating quite a bit of paperwork with invoices, some even getting lost or misplaced, and requiring the small AP team to spend countless hours to process. Part of the mission was to make the AP process completely paperless.
Stampli was the missing link for CTI. Fitting into their existing process, Stampli allowed AP and purchase requester to review and comment on invoices digitally in a similar way they were handling it via paper invoices. With Stampli, they had the additional benefit of full visibility and audit trails for communications.
Integration into their ERP, Sage Intacct, was easy and made key data automatically available including vendor list and GL accounts. Once an invoice is processed in Stampli and ready for payment, the invoice is automatically sent to Intacct. Once the invoice is paid, payment information is sent back to Stampli.
Our CFO is happy to no longer go through mountains of paperwork to approve payments – now she can quickly view invoices and approve them all within Stampli. Stampli provided the missing link to make AP completely paperless for CTI. Nothing gets lost and we can scale to meet future growth in invoices without immediately adding headcount.— Marty Budke,
Director of Finance and Accounting