Receiving for Stampli POs
in Procurement
Efficiently confirm receipt of non-inventory items and services
How Stampli brings visibility to non-inventory receiving:
Stampli lets you handle all non-inventory receiving without having to purchase costly ERP licenses. Automatic notifications and proactive reminders prompt the right users to confirm receipt, keeping everyone in the loop with the up-to-date information needed to confirm invoices match what was actually received.
When deliveries bypass procurement, AP gets left behind
When companies purchase non-inventory items like office supplies or professional services, the deliveries often go straight to end users who aren’t part of the procurement process—and who rarely think to update anyone that items arrived. This leaves AP teams in the dark, forcing them to manually hunt down delivery confirmations before they can process invoices and creating bottlenecks where invoices pile up, payments get delayed, and vendors get frustrated—all waiting for missing documentation that may never come.
Stampli's approach
By bringing receiving into the platform where AP teams already work, Stampli solves the challenge most solutions ignore: tracking non-inventory items that get delivered directly to end users outside the procurement process. Our receiving functionality delivers improved purchase transparency, faster invoice processing, and stronger vendor relationships. All while reducing more manual work for AP teams and giving finance leaders complete confidence in the entire P2P cycle.
Key features
Required receiving for items
Easily identify which items from a Stampli PO need to be updated with receiving details
Estimated delivery date
Identify the date each item is expected to be delivered to the assigned Receiver
Assigned receiver
Assign the user responsible for receiving items and updating receiving details
Automatic notifications & reminders
Assigned receivers are automatically prompted to confirm receipt on the expected delivery dates
Full & partial receiving
Update quantities for each item to reflect the exact amounts received in a shipment
Upload attachments
Add receiving documents or other attachments for each item
Ask a question
Users can ask team members questions specific to receiving without leaving Stampli
Complete audit history
Every detail, update, and action is captured in the central audit trail
Close as "Won't be received"
Mark items as closed/canceled when appropriate
Advanced search and reporting
Run reports to identify all open Stampli POs with up to date item details
FAQ
Can I receive items on Stampli POs without needing additional ERP licenses?
Yes, Stampli eliminates the need for costly ERP licenses while providing complete receiving capabilities for non-inventory items.
How does Stampli notify users when items need to be received?
Assigned receivers get automatic email notifications based on expected delivery dates, with customizable reminder schedules.
Can I partially receive items from a purchase order?
Yes, Stampli supports full and partial receiving with real-time status updates for each shipment.
What if an item won't be received as expected?
Mark items as “Won’t be received” to close them when no longer expected from the vendor.
Can I track receiving across multiple shipments?
Yes, with complete audit history and document uploads for each shipment and receiving event.
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