Scaling AP with AI, not headcount
How America’s Auto Auction used AI to process more invoices and scale without adding staff
America’s Auto Auction’s finance team processes roughly 32,000 invoices a month, and manual workflows were slowing them down as the business scaled rapidly. Adriane Lohsl, Accounts Payable Manager, turned to Stampli’s AI to automate coding, streamline approvals, and gain real-time control. The result: faster processing, stronger vendor relationships, and scalable operations without growing headcount.
REAL-TIME VISIBILITY AND CONTROL
Clear ownership and real-time invoice status
“Before Stampli, I really didn’t have visibility. Invoices were coming into shared email inboxes, sometimes multiple invoices in one PDF. We had to extract everything, download it, import it into our ERP, and hope nothing was missed. To understand approvals, I had to pull data from each location, download it into Excel, and build pivot tables just to see what was going on.”
“Now I can go into one screen and see who’s handling an invoice, how long it’s been sitting, and when it’s due. From a manager perspective, that changed everything. I can see productivity in real time. The numbers don’t lie anymore.”
BILLY, STAMPLI'S AGENTIC AI
AI and auto coding reduced manual work at scale
“When we first rolled out Billy, I told my team she was like a baby, learning as she went. But she learns fast. With over 12,000 vendors, having Billy choose the right vendor name, invoice date, and description saves us a lot of time. Those little clicks add up. You might think one click doesn’t matter, but when you’re doing that a thousand times a day, it does.”
“The auto coding has been huge for us. Once you create your ‘trays’, you can code them however you want. If it’s standard and always tied to a certain company or GL code, we set that upfront. That means invoices are already coded when they hit the queue, and our specialists can key an invoice in under a minute instead of downloading, importing, and rekeying everything.”
ERP-ALIGNED AND BUILT TO SCALE
Native Dynamics integration that scales with growth
“Our old system wasn’t connected to our ERP (Microsoft Dynamics 365) at all. Every day we spent hours extracting data, downloading it, and importing it just to get invoices posted. That manual work was the biggest pain point for us.”
“Stampli was the only platform we found that could directly connect with our ERP, and that alone saved us at least 10 hours a week. As we’ve grown and added more auctions, Stampli has grown with us. The volume increased, but the process didn’t break, and we didn’t have to increase headcount to keep up.”
FLEXIBLE WORKFLOWS
One platform for many invoice workflows
“We currently manage more than 50 auctions, and each one has different needs. Transporters, utilities, keys, and glass all require different handling, and that complexity is just part of our business.”
“With Stampli, we can customize fields, remove what we don’t need, and add what we do need. We recently started backdating some month-end invoices, and it was just a click to add that into our process. We’re not forcing everything into one rigid workflow.”
BUILT FOR AUDIT AND GOVERNANCE
Audit-ready records without slowing AP
“When audit time comes, it’s a completely different experience. If auditors ask for invoices, I can select ten and download them immediately. Treasury uses Stampli to research bank payments and check whether invoices are attached, which saves a lot of back-and-forth.”
“Our Controllers can run reports without training, which never happened in our old system. Everyone from AP to treasury to auditors can easily get what they need. That gives leadership confidence that the data is right and accessible, without slowing us down.”
Beyond AP: How Stampli adapts to solve more than just Invoice Processing
AP that’s easy to adopt across finance
“One of the biggest benefits for us is how easy Stampli is to use. I don’t really have to train people on it, which is huge. I just show them where to search, and they’re able to figure out the rest on their own.”
“Even our Controllers were able to log in on day one and start running reports without training, which never happened in our old system. People out in the field who used to come to me for help can now get what they need themselves. That saves time for everyone and reduces a lot of unnecessary back-and-forth.”
Less month-end scramble for finance leaders
“Before Stampli, month-end was very manual for us. Invoices were sitting in emails, and we had to go calculate expenses just to understand what should hit the close. That process took time and left a lot of room for things to be missed.”
“Now invoices are already scanned in and sitting in Stampli, so we’re able to sort them and process them instead of counting them out. We aren’t waiting on month-end accruals in the same way we used to. That’s made month-end more manageable and far less stressful for the team.”