Finance shouldn’t
have to reconstruct employee spend
Stampli Expense Management connects card spend and reimbursements with the controls and evidence needed for close.
Everything finance needs from
“I need to spend” to “ready to close”
Start card spend
with intent
Requests, approvals, and cardholder, merchant, or vendor controls, all applied before the spend happens.
Make out-of-pocket spend finance-ready
Purchases, mileage, and per diem captured in one guided mobile flow, receipts attached.
Bring receipts closer to the transaction
Receipts match to card expenses, and employees get prompted the moment something’s missing. The month-end chase gets very short.
Policy review without giving up judgment
Stampli Intelligence flags missing information and possible exceptions. Your team reads the context and makes the call.
Carry accounting context into close
Card transactions sync with ERP coding intact; approved reimbursements arrive organized for payroll.
Different ways to spend. One finance-ready workflow.
67 restaurants. One four-day card close.
Receipts, coding, policy decisions, approvals, and
audit history travel with every expense into the ERP
or payroll process.
“We’ve gotten our card closing down to 4 days.”
Amanda Brown
Controller, Wenspok Companies
73% faster
Faster PO & invoice retrieval
65% increase
Saved across Procure-to-Pay
87% quicker
average days to approval
Control and convenience
can stop fighting now
Guardrails
before the swipe
Employees request cards or reloads; finance sets the approver, amount, and merchant controls before the transaction exists.
Reimbursements people actually submit
Out-of-pocket purchases, mileage, and per diem in one mobile flow, with receipts and policy context attached before payroll.
Close with the evidence already attached
Receipts, coding, approvals, and audit history travel with every expense into the ERP or payroll. Nothing to reconstruct.
From two disconnected spend paths to
one controlled finance process
Before
Disconnected systems. More manual work.
After
With Stampli Expense Management
Company-card expenses and reimbursements live in separate systems and follow different rules.
Both paths move through one connected finance workflow.
A credit limit acts as the primary control, and finance reviews the purchase after it happens
Requests, approvals, and targeted card controls shape spend before the transaction.
Employees save receipts until month-end while finance sends reminders and searches inboxes.
Mobile capture, receipt matching, and automated prompts bring documentation closer to the purchase.
Out-of-pocket purchases, mileage, and per diem arrive through forms, spreadsheets, and email.
Each reimbursement becomes one reviewable record with its evidence and context attached.
Policy review depends on managers remembering every rule.
Intelligent policy signals point reviewers to the expenses that require judgment.
Accounting reconstructs coding, approvals, and documentation during close.
The complete expense record moves into the ERP or payroll process with its context intact.
FAQ
What is Stampli Expense Management?
Stampli Expense Management connects company-card expenses and employee-paid reimbursements in one finance workflow. It keeps receipts, policy context, coding, approvals, review status, ERP readiness, payroll preparation, and audit history connected.
What is the difference between company-card expenses and reimbursements?
Company-card expenses begin with a business card transaction and move through receipt, policy, coding, approval, AP review, and ERP readiness. Reimbursements begin when an employee pays personally and submits out-of-pocket spend, mileage, or per diem for finance review and preparation for the company’s payroll process.
How are receipts collected and matched?
Employees can submit receipts through supported web, mobile, messaging, upload, or inbox experiences. Stampli can help associate documentation with the expense, while finance reviews missing, incorrect, or duplicate information.
Can Stampli apply our expense policies and approval workflows?
Teams can configure policies, required fields, approval paths, expense types, and review steps around their process. Policy signals and exceptions support review, but finance and approvers remain responsible for the final decision.
How does Stampli AI help with expense review?
Stampli AI can help extract receipt details, suggest coding context, identify missing information, and surface items that may need attention. It supports the review process rather than acting as an autonomous final approver.
How do card expenses connect to the ERP?
Coding, receipts, approvals, and review context can remain attached to company-card transactions as finance prepares them for ERP synchronization or posting. The exact workflow depends on the card program and ERP integration.
How do reimbursements move to payroll?
Stampli helps finance review and prepare approved reimbursement information for the customer’s payroll process. Payroll remains responsible for paying the employee; the page should not say that Stampli sends reimbursement funds directly.
How does Expense Management support audits and month-end close?
Receipts, coding, policy review, approvals, comments, exceptions, and status history stay connected to the expense. This gives finance a clearer record for reconciliation, close, and audit support without guaranteeing that software alone ensures compliance.