Expense Management software that moves business forward
Where employee spend meets finance control.
Stampli Expense Management brings company card expenses and employee-paid reimbursements into the connected Procure-to-Pay workflow.
What makes Stampli Expense Management different?
Built for what happens after the expense
Stampli carries each expense through policy review, coding, approvals, AP review, posting, and audit.
Easy for employees and controlled by finance
Employees get a simple submission experience, while finance sets the rules, fields, and approval paths.
One workflow for card spend and reimbursements
Manage company card expenses and employee reimbursements through one consistent finance process.
Stampli Expense Management capabilities
Company card expenses
Turn every card transaction into a finance-ready expense. Stampli helps finance manage company card spend with receipt capture, AI-native coding, policy review, approvals, AP review, ERP sync, and audit context connected.
Reimbursements
Review employee-paid spend before reimbursement money moves. Employees submit out-of-pocket purchases, mileage, and per diem while finance reviews receipts, policy, approvals, coding, comments, exceptions, and payroll readiness.
Stampli AI-native expense review
Stampli AI helps prepare expenses for review by completing details, suggesting coding, surfacing missing information, and flagging items that need attention while finance keeps control of the final decision.
Finance-ready workflow
Company card expenses and employee-paid reimbursements start differently, but finance needs the same thing from both: receipts, coding, policy context, approvals, payroll or posting readiness, ERP sync, and audit trail.
The expense is only the beginning
Stampli brings submission and the work that follows together, reducing friction for employees while giving finance the context to move every expense forward.
Key features of Stampli Expense Management
Receipt capture and matching
Capture and match receipts from web, mobile, SMS, bulk upload, or inbox.
Company card expense review
Manage card spend from receipt capture through approval, AP review, and ERP sync.
Reimbursement submission
Submit out-of-pocket, mileage, and per diem requests with required details.
Smart Policy and exception review
Flag missing information, receipt issues, duplicates, and policy exceptions.
Configurable approval workflows
Route expenses by amount, type, employee, department, fields, or exceptions.
Payroll readiness
Prepare approved reimbursements for payroll processing.
ERP sync and posting context
Keep coding, approvals, and posting details connected for ERP sync.
Audit trail
Track receipts, coding, approvals, reviews, sync, and status changes.
Expense Management FAQs
What is Stampli Expense Management?
Stampli Expense Management helps finance manage employee expenses across company-card transactions and employee-paid reimbursements. It connects receipt capture, policy review, coding, approvals, AP review, payroll readiness, ERP sync, and audit context in one finance-ready workflow.
What types of employee expenses can be managed in Stampli?
Stampli supports company-card expenses through Stampli Cards and employee-paid reimbursement workflows such as out-of-pocket purchases, mileage, and per diem.
How do Stampli Cards and Reimbursements work together?
Stampli Cards manage company-card expenses, while Reimbursements manage employee-paid spend. Both paths connect to the same finance-ready expense workflow, giving employees an easier way to submit expenses and finance the context needed to control them.
How does Stampli AI help with expense management?
Stampli AI helps prepare expenses for review by extracting receipt details, suggesting coding context, surfacing missing information, showing policy signals, and flagging items that may need attention.
Can Stampli adapt to our existing expense policies and approval workflows?
Yes. Stampli supports configurable policies, approval workflows, review steps, expense types, reimbursement rules, and finance controls so teams can manage expenses according to their own process.
Will employees need extensive training to use Stampli Expense Management?
No. Employees get a guided way to submit receipts, card expenses, out-of-pocket purchases, mileage, and per diem, while finance keeps the underlying policy, approval, coding, and review controls in place.