Reimbursements
(in Stampli Expense Management)
Full visibility into employee spend, before it hits the books.
Stampli AI guides employees through reimbursement submission, helping catch missing details, duplicate receipts, and policy issues before finance reviews the request — so finance receives cleaner submissions and prepares approved reimbursements for payroll with less rework.
How Stampli supports Reimbursements
Stampli helps employees submit out-of-pocket purchases, mileage, and per diem while giving finance the receipts, policy context, coding, approvals, and payroll-ready details needed to review and move reimbursements forward.
The challenge
Employee-paid spend often begins outside finance through personal purchases, mileage claims, meals, or business travel.
When reimbursements rely on spreadsheets, email, forms, and disconnected payroll handoffs, teams must chase documentation, verify coding and policy, identify duplicates or overlapping card spend, resolve exceptions, and prepare approved requests for payroll.
Stampli’s approach
Stampli brings reimbursements into one structured workflow.
Employees submit requests with less friction, while Stampli AI helps complete receipt details, surface missing information, and flag potential issues. Finance can review documentation, coding, approvals, exceptions, payroll readiness, and audit history in one place.
The result is cleaner submissions for finance and a smoother reimbursement process for employees.
Key features
Out-of-pocket reimbursements
Employees can submit business expenses paid with personal funds, including receipts and required details.
Mileage reimbursements
Employees can submit mileage requests using company-configured rates and rules.
Per diem reimbursements
Employees can submit per diem requests based on configured rates, dates, and partial-day rules.
Policy-aware review
Smart Policy provides policy context and flags requests that may require attention.
Stampli AI assistance
Stampli AI extracts receipt details, helps complete fields, and surfaces missing information.
Receipt capture and matching
Smart Policy provides policy context and flags requests that may require attention.
Duplicate and overlap detection
Identify possible duplicate requests, receipts, or overlap with company-card spend.
Configurable workflows
Route requests based on amount, employee, department, reimbursement type, exceptions, and other fields.
AP review and payroll readiness
Finance can review approved requests and prepare them for the company’s payroll process.
Connected audit trail
Receipts, comments, coding, approvals, exceptions, and request history stay connected.
Receipt and document capture
Attach receipts and supporting documentation directly to each reimbursement request.
Policy-aware review
Smart Policy provides policy context and flags requests that may require attention.
Reimbursements FAQ
What is Stampli Reimbursements?
Stampli Reimbursements helps employees submit employee-paid expenses such as out-of-pocket purchases, mileage, and per diem, while finance reviews policy, receipts, coding, approvals, exceptions, payroll readiness, and audit history.
What reimbursement types can be managed in Stampli?
Stampli supports reimbursement workflows for out-of-pocket purchases, mileage, and per diem.
How does Stampli AI help with reimbursements?
Stampli AI can help complete receipt-based details, suggest coding context, surface missing information, show policy signals, and flag possible duplicate receipts, reimbursement overlap, or card-versus-reimbursement conflicts.
How does Stampli help finance review reimbursement exceptions?
Stampli helps finance review reimbursement requests with receipts, policy context, coding details, approvals, comments, AP review status, payroll readiness, and exception signals connected in one workflow.
How does Stampli help finance before payroll?
Stampli helps finance review reimbursement requests before payroll readiness by keeping receipts, approvals, coding context, policy signals, AP review status, approved amounts, employee identifiers, audit history, and request history connected.
Will employees need extensive training?
No. Employees get a guided way to submit reimbursement requests, while finance keeps the underlying policy, approval, coding, and review controls in place.
Stampli's financial automation platform
Learn More about Reimbursements
Learn how Stampli helps finance get full visibility into employee-paid spend before it hits the books. Meet with a Stampli expert today.