Unusually high invoice alerts
in Stampli Invoice Processing
Proactively flag invoices that significantly deviate from historical trends to avoid surprise bills.
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How Stampli protects against unexpected charges
Stampli’s Unusual Invoice Alerts provide an early warning system for invoices that deviate from historical trends or exceed set thresholds. Alerts are delivered as soon as the invoice is received, allowing finance teams to address discrepancies before payments are made. This feature helps avoid unexpected charges that often go unnoticed until month-end close.
The old way: Waiting until the end of the month
Senior managers (e.g. VP of Finance, CEO) who are not involved in the invoice approval process lack visibility into specific instances of unexpectedly high spending.
The AP users and approvers involved in the invoice process should (hopefully) be aware of the increase and have validated whether it is reasonable or not, but maybe someone more senior should be involved.
Without this solution, they need to rely on employees raising their hand to flag spending increases or on more manual reporting methods to identify these increases (only after the fact).
Stampli’s approach to protection
Unusual Invoice Alerts are included free for Stampli customers and were developed based on Stampli’s own experience with a surprise bill from a software vendor.
Key features
Payment pattern recognition
Stampli automatically calculates historical invoice patterns for each vendor.
Customizable alert thresholds
Alerts can be triggered when a new invoice exceeds a set threshold.
Send alerts beyond AP
Configure the alert recipients, including company leadership for fresh perspective or escalatio
Integrated messaging tools
Alerts include integrated communication tools for fast collaboration and resolution.
Fully auditable
Every invoice retains a complete audit trail of discussions and resolution.
Free for Stampli customers
This feature is included in your Stampli package at no charge.
FAQ
What is the history of this capability?
Dealing with this issue required months of back-and-forth with the vendor — activity that would have been entirely unnecessary had the issue been flagged when the invoice arrived.
Recognizing the common risk this scenario created for all businesses, Stampli set out to develop a solution that didn’t exist in the market – not even in their own software.
“We experienced first-hand the potential disruptions caused by unexpected invoice increases,” said Eyal Feldman, co-Founder and CEO of Stampli. “We realized that the market lacked an efficient solution to this issue. We built Unusual Invoice Alerts because we needed it for ourselves, and we knew other businesses would, too.”
Who receives the Unusual Invoice Alerts?
Alert recipients are fully configurable and can include AP staff, approvers, and company leadership for additional oversight.
How does Stampli determine historical invoice patterns?
Stampli analyzes previous invoices from each vendor to calculate typical amounts and identify outliers that deviate significantly.
Can I customize the threshold that triggers an alert?
Yes, alert thresholds are customizable so you can set the sensitivity that works best for your business.
How do Unusual Invoice Alerts help with month-end close?
By proactively flagging outlier invoices upon receipt instead of at month-end, your team can investigate and resolve discrepancies earlier, enabling a smoother and less stressful financial close process.
Do Unusual Invoice Alerts cost extra?
No, the Unusual Invoice Alerts feature is included for free in Stampli’s AP automation platform.
Learn more about Stampli
Request a demo today.