Beyer Mechanical Automates AP to Transform Month-End Close

Beyer Mechanical AP automation - Stampli Case Study

Speed is important to Beyer Mechanical, one of South Texas’s largest commercial air conditioning companies, as is technology. In fact, it serves its 15,000+ customers 35% faster than its competitors from concept to completion. With a high volume of customers and vendors it works with to deliver services, the business wants to gain more accurate and timely insights into its financials.

But some of its accounts payable (AP) processes were bogged down by inefficient technology. For example, to process the 1,500 invoices it receives each month, it was taking two AP clerks using an older AP system and PaperSave about 50 hours per month to manually enter invoices and route for approvals.

“When you’re coding 1,500 invoices a month and it takes a few minutes to process each invoice, that adds up. Ultimately, we couldn’t close our books on time because we couldn’t get our invoices in on time,” said Beyer Mechanical’s Financial Controller Jeremiah Heisey, who got a very impressive cold call from Stampli.

Though Jeremiah’s finance team was 45 days into an integration that PaperSave was trying to do with Beyer Mechanical’s enterprise resource planning (ERP) system, Sage Intacct, Jeremiah said, “We felt comfortable with Stampli right away and were impressed with Stampli’s knowledge of Intacct. We decided to go for it and the integration didn’t even take 48 hours.”

So, out with PaperSave and the old AP system and in with Stampli. Leveraging the AP automation it has achieved with Stampli almost immediately, Beyer Mechanical’s business leaders are now able to spend more time analyzing the business. 

Read the new Beyer Mechanical case study to learn how it was able to quickly pivot its entire workforce to work remotely during the COVID-19 pandemic, close its books within 10 days of month end, reduce the invoice lifecycle by 60%, and achieve 60X faster invoice approvals!

“Our invoices are all current now, so when COVID-19 hit, we were able to spend more time making the right decisions for our business,” said Jeremiah.

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