Accounts Payable Automation Software

Take control over invoice and bill processing with smart, intuitive, and actionable AP Automation

AP Automation Heroes are made here

Stampli’s Accounts Payable Automation (AP Automation) Approach

Stampli is the only Accounts Payable Automation (AP Automation) software that centers communications on top of the invoice so that AP collaborates better with approvers, vendors, and anyone involved with purchases to quickly resolve issues and questions, resulting in 5x faster approvals.

Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored in the Stampli AP Automation system, and invoices can be downloaded anytime.

Our AP Automation software solution uses Artificial Intelligence technology — Billy the Bot — to automate AP invoice processing and learn an organization’s unique patterns to simplify GL-coding, automate approval notifications, identify duplicates and more.

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What is Accounts Payable Automation?

Accounts Payable Automation or AP Automation is a technology system used by accounting teams to automate accounts payable invoice processes. AP Automation software is equipped with intelligent optical character recognition (OCR) technologies which integrates both artificial intelligence (AI) and machine learning (ML) softwares to automate accounts payable invoice and payment processes.

The most common automation for accounts payable takes place with the receipt, capture, and coding of invoices.

Intermediate AP Automation systems will also streamline processes such as purchase order (PO) matching and three-way matching against goods or services delivered. At the intermediate level, you can expect the identification of duplicate invoices, mismatch notifications and other fraud prevention functionality.

Advanced AP Automation systems take it a step further by bridging the communications divide between AP teams and non-accounting colleagues by turning invoices into a collaboration tool to ensure control over the procure-to-pay process.

Best of breed AP Automation systems are rare and they provide end-to-end AP Automation with the ability to pay inside the system or outside the AP Automation system. All the while offering a variety of payment methods which don’t push fees on vendors and they make payment reconciliation easy.

Smart & Flexible
  • Intelligent AP Automation
  • Real-Time, Accurate Invoice Capture & Coding
  • Keep Pace with Change
  • Scale for Growth
Communicate & Control
  • Centralized Collaboration
  • AP Automation Process Visibility
  • Automated Communications
  • Audit-Ready History
Sleek & Effortless
  • Launch in Days, not Months 
  • Keep Existing Process & Systems
  • Easy-To-Use, Intuitive AP Automation Interface
  • Anytime, Anywhere, Any Device

Stampli AP Automation Software Capabilities

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Segregation of Duties

Enforce internal controls and mitigate fraud by using standard and customizable roles and permissions.

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Collaboration Hub

Centrally send, track, view invoice communications and activities directly on top of the invoice.

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Smart AP Processing

Automate invoice capture & coding with AI, machine learning, and advanced AP Automation technologies.

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Intuitive Dashboard

Effortlessly transition from paper to virtual trays using the Stampli AP Automation dashboard familiar to any AP processor.

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Full Visibility

Gain 360-degree visibility into invoice status and metrics using advanced search, reports, and management dashboard.

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Payment Agnostic

Pay vendors using any payment systems with the ability to easily update payment informationin Stampli.

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Seamless Integration

Easily integrate Stampli AP Automation into your specific procurement and accounting processes, and any financial system without IT support.

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Fast Implementation

Get started with AP Automation in days — not months — as our Customer Success team guides you through a fast and easy setup process.

Compare Accounts Payable Automation Solutions

Accounts Payable Automation AP Automation Software comparisons in 2022

See a demo

Contact us to see why users love using Stampli.

AP Automation Reports

Winter 2022 G2 Report for AP Automation Software

Read why Stampli is named to G2’s Leader Quadrant for AP Automation Software for the 10th consecutive quarters in a row.

Download this report to learn why customers love Stampli, how AP Automation can streamline invoice processes, and  for your organization. In this report, you will receive: 

  • The G2 Grid® Report for AP Automation Software
  • The G2 Momentum Grid® for AP Automation Software
  • AP Automation Software Reviews and Satisfaction Ratings
  • Implementation Index and ROI for AP Automation Software
  • Accounts Payable Automation Product Comparisons
  • AP Automation Customer Testimonials
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2022 AP Automation Software Report

Watch how AP Automation Software Works

See how finance teams process invoices, approval workflows, and more with Stampli’s automated accounts payable system.

AP Automation News, Blogs & Case Studies

AP Automation Software
AP Automation Blog
AP Automation Software: Finding the Right Fit for Your Business

There has been a broad shift underway in the accounts payable world in recent years. years. Where once paper invoices were processed strictly by hand, a cumbersome effort that could take weeks, if not months, companies are now opting en masse for AP automation software. It’s easy to see why this happens. Companies that look… read more

G2 Winter 2022 Report for AP Automation - Stampli Blog
AP Automation News
Stampli is a 10x Leader in G2’s Grid for AP Automation

We’re entering the season of reflection and gratitude, and there’s plenty to be grateful for this year at Stampli. As such, we want to thank our customers’ for their honest reviews, as they have positioned Stampli as Leader in G2’s Grid for AP Automation for the tenth consecutive quarter. We love solving for our customer’s… read more

The Why of AP Automation - blog
AP Automation Blog
Why Companies Are Investing in AP Automation (Data-Backed)

By Ernie Humphrey, CTP, Treasury Webinars In my last blog, I examined how companies are investing in AP automation. In this blog I will leverage the results of the AP Automation: The How, Why and ROI survey to offer insight into why companies of all sizes across a diversity of industries are investing in AP Automation… read more

Stampli Wins “Best Automation and Invoice Management Software in 2021” Award
AP Automation News
Stampli Wins “Best Automation & Invoice Management Software in 2021” Award

We’re thrilled to announce that Stampli has been recognized as the “Best Automation & Invoice Management Software” in the 2021 FinTech Awards by Wealth & Finance Magazine.   The 2021 FinTech Awards honors excellence in the global FinTech industry for companies delivering game-changing financial innovations that transform the way businesses manage finances. This award comes in… read more

The ROI of AP Automation
AP Automation Blog
The ROI of AP Automation: Accounting for a Smart Investment

When it comes to the accounts payable department, many businesses are still using outdated manual processes. But, they work. Or so you might think. As it turns out, there is a faster, cheaper, and more effective solution — AP automation. Technology is taking over every aspect of running a business, from marketing to payroll and… read more

Accounts Payable Automation Case Studies
AP Automation Blog
AP Automation Success: The Story Behind the Numbers

Seeing is believing.  We’ve all heard this maxim hundreds of times, but it rings especially true when it comes to accounts payable automation.  At Stampli, we’ve written a lot of content around the benefits of AP automation, the ROI your organization can expect, and even how to work with the management team on implementation.  While… read more

automated invoices
AP Automation Blog
Accounts Payable Technology: 10 Essential Tools to Streamline, Simplify, & Automate AP

Does your accounts payable department struggle with any of the following challenges? Lost invoices and other important documents?Approval bottlenecks?Understaffing?Sketchy purchase orders?Duplicate invoices or documents?Employees not following expense claims policies?Late invoice payments that impact operations?  Mountains of paperwork?Invoices and other documents in a multitude of different formats?Tedious, error-prone manual data entry?Cash flow problems?Wild scrambles to get… read more

New England Security - Stampli Case Study
AP Automation Case Study
New England Security automates AP, eliminates manual, error-prone processes

Facilitates digital transformation by reducing physical office space needs by 3X Eliminating manual processes is getting easier for businesses with the rise in digitization of offices and use of cloud computing. Many businesses are looking for automation to eliminate manual tasks, which can lead to costly errors, and streamline costs in order to position the… read more

Procurement, receipt, and payments
AP Automation Blog
Why End-to-End Accounts Payable Integration Requires AP Automation

Many companies lack end-to-end accounts payable integration, whether they know it or not. Sure, they might have purchased a top-of-the-line enterprise resource planning system in recent years, with cloud computing making ERPs much easier for companies to implement. Perhaps a business has implemented invoice scanning with OCR, or optical character recognition software – a low-hanging… read more

Family Allergy & Asthma - Stampli Invoice Processing - Case Study
AP Automation Case Study
Stampli Unlocks AP Automation for Family Allergy and Asthma During COVID-19

Family Allergy & Asthma is a group of board-certified allergy and asthma specialists with offices in Kentucky, Indiana, Ohio, and Tennessee. Its 30+ board-certified allergists and physicians are still serving thousands of patients during the COVID-19 pandemic via telemedicine, which its small IT team was able to set up and launch quickly. In fact, it… read more

AP Automation - How, Why, Return on Investment (ROI)
AP Automation Blog
AP Automation: The How, The Why, The ROI

By Ernie Humphrey, CTP, Treasury Webinars AP automation demanded the attention of Controllers and CFOs in 2020 as working in a remote environment exposed and magnified weaknesses in accounts payable processes and systems at companies of all sizes and across all industries. That is why I partnered with Stampli to conduct the AP Automation: The… read more

Nationwide Security Service - Stampli Case Study
AP Automation Case Study
Nationwide Security Service Pays Subcontractors 55% Faster with Stampli

Reduces a Net 45 to a Net 20 day payment schedule For businesses like a nationwide retailer that has valuable inventory in its stores to secure, working with multiple security vendors in each location or geography can be a management nightmare. That’s where Nationwide Security Service shines, as it’s a one-stop shop that provides complete… read more

AP Processing Times
AP Automation Blog
Getting to Faster (and Cheaper) AP Processing Times with Automation

Small businesses, mid-size firms, and enterprise-level companies have something in common: All can need more time than they should from when they receive an invoice to when they pay it. As Stampli and Treasury Webinars found in a 2021 survey report, “AP Today: Bottlenecks, Benchmarks & Best Practices” small businesses need an average of 15 days,… read more

Accounts Payable Automation Benefits
AP Automation Blog
Accounts Payable Automation Benefits: How to Cut Costs by 83% and 2X AP Efficiency

Less is more… We’ve all heard this maxim plenty of times, but there’s tons of truth when you apply it to your AP department. Think about it for a minute: Accounts payable automation benefits include: Less overhead, more efficiency Less paperwork, more easily accessible digital files Less chance of error, more accuracy Less monotony for… read more

Invoice Documentation for an Effortless AP Workflow
AP Automation Blog
How to Process Invoices with Supporting Documents via AP Automation

It’s a pain for the vendors, who have to ‘jump through all sorts of hoops’ just to get paid. It’s a pain for the rank-and-file employee who doesn’t want to fuss over lots of financial details that have very little to do with their actual responsibilities at work. And as you are likely well aware,… read more

10 reasons AP Automation
AP Automation Blog
CFOs & Controllers: 10 Reasons AP Automation Deserves Your Attention Now

By Ernie Humphrey, CTP Accounts payable, what’s with all the hype? No one paid much attention to accounts payable beyond accounts payable professionals for many years, even decades, until just a few years ago. Then, boom, an explosion of AP automation companies, and webinars, conferences and associations all dedicated to excellence in accounts payable. Is… read more

What Will Your Department Look Like After AP Automation
AP Automation Blog
What Will Your Department Look Like After AP Automation?

As a Controller or AP leader which oversees the Accounts Payable function, have you thought much about AP automation?  When we say AP Automation, we’re not talking about outsourced coding centers that take 1-2 days to manually code an invoice, or spotty Purchase Order (PO) matching, and the occasional coding error. We’re also not talking… read more

Implementing AP Automation
AP Automation Blog
How to Successfully Implement AP Automation: A Step-by-Step Guide

AP automation can help businesses save money, reduce errors, and even lower the risk of losing millions of dollars due to fraud. It seems like a no-brainer, yet the implementation process can feel overwhelming. You might be experiencing push back from managers and executives, or you might be unsure where to start when choosing an… read more

Implementing AP Automation
AP Automation Blog
Making the Switch: Best Practices for Implementing Accounts Payable Automation

France’s national roadway operator spent a cool €2 billion dollars on new trains — only to discover they didn’t fit at most train stations in the country. Luckily, it was fixable — for the low, low price of €50 million. It’s every business leader’s nightmare; a costly mistake that could have been prevented if someone —… read more

How Finance Professionals Are Overcoming Objections to AP Automation
AP Automation Blog
How Finance Professionals Are Overcoming Objections to AP Automation

“In every field of human endeavor, he or she that is first must perpetually live in the white glare of publicity.”  This is the first line from a famous print ad in 1915 from the General Motors division Cadillac titled “The Penalty of Leadership,” and it’s worth reading in its entirety.  At this moment, every… read more

Getting Buy-In for Automation Projects
AP Automation Blog
3 Steps to Getting Buy-In For AP Automation at Your Organization

The wonderful world of accounts payable automation… It has more of what you want (accuracy, time savings, departmental efficiency), and less of what you don’t want (duplicate payments, strained vendor relationships, and soul-crushing work). Sounds like a win-win, doesn’t it? Accounts Payable automation (AP automation) uses the power of machines to streamline your accounts payable… read more

How AP Automation is Revolutionizing the Accounts Payable Process - Stampli
AP Automation Blog
How AP Automation is Revolutionizing the Accounts Payable Process

In the early years of civilization, clay tablets were used to record the number of items delivered. Essentially ledgers, these clay tablets are some of the earliest examples of writing and accounts payable processes. In modern times, accounts payable became a paper and ledger process. Purchase orders and invoices were handwritten, approvals took days, and… read more

AP automation best practices
AP Automation Blog
Automating Accounts Payable: A Crash Course on Tech-Enabled AP

There isn’t enough discussion around automating accounts payable. Perhaps it’s because businesses don’t like to talk about spending money as much as they like to talk about earning it. But if you’re not looking into the vast opportunities within AP automation, you’re missing the boat on a lot of highly innovative processes that are changing… read more

Lessons for Accounts Payable from the History of Automation
AP Automation Blog
Lessons for Accounts Payable from the History of Automation

When it comes to automation, most people are in one of two camps.  First Camp Some people fear that automation will replace jobs, reduce quality, and disrupt their way of life.  Second Camp The other cohort takes a strategic approach by seeing automation as a tool to replace tasks, not jobs, and is rewarded with… read more

AP Automation Vendors
AP Automation Blog
What You Need to Know About AP Automation Vendors

For many businesses, their accounts payable needs haven’t stopped due to the remote reality of working from home during a global epidemic, but they have shifted.  We understand it can be challenging to keep business processes moving forward during an epidemic or other force majeure events. If your AP Automation project needs urgent attention or… read more

Making the AP Automation Business Case to Upper Management
AP Automation Blog
Making the AP Automation Business Case to Upper Management

Anyone who’s worked in or managed an accounts payable (AP) department might have had an “Ah ha!” moment at some point with AP automation. After all, AP automation can relieve many accounts payable pain points like cumbersome invoice data entry, duplicate payments, and clunky approval processes. Getting upper management to see the need for AP… read more

Never Too Early: Why a Small Business Should Invest in Accounts Payable Automation
AP Automation Blog
Never Too Early: Why a Small Business Should Invest in Accounts Payable Automation

Times are rarely easy for small businesses. Whether it’s an independent tax preparer, a mom-and-pop automotive business, or any of the millions of other small businesses in the U.S., there’s always another customer to help or administrative task to attend to. In such an environment, accounts payable automation might often be the last thing on… read more

5 Things That Make Stampli the Most Flexible AP Automation Platform
AP Automation Blog
5 Things That Make Stampli the Most Flexible AP Automation Platform

We’ve all been there. Using a software that doesn’t really fit with how we work during our day. This software might be just a little too this. That one just a little too that. None are really just right. It’s a Goldilocks challenge. But teams and companies come in all sizes and shapes. And, as… read more

Achieving Paperless Zen: A Guide to an Automated Accounts Payable Process
AP Automation Blog
Achieving Paperless Zen: A Guide to an Automated Accounts Payable Process

Excessive paper can plague accounts payable departments. Take a mid-size or enterprise level company that receives more than 1,000 invoices a month, or even a small business with a substantial number of vendors and paper use can easily multiply during processing. Invoices should get grouped with purchase orders and receipt reports, at a minimum and… read more

Accounts Payable Automation Will Mean for AP Jobs
AP Automation Blog
Here’s What Accounts Payable Automation Will Mean for AP Jobs

When it comes to accounts payable automation, the facts do not support massive layoffs, and that’s what we’re going to dive into today. By the way, we’ve written a few other posts about how automation is likely to affect the accounts payable industry you might also want to check out:  Will Accounting & AP Be Automated… read more

Remote AP Automation in 24 Hours - Reduce Risk, Impact Productivity, Live the Dream
AP Automation Blog
Remote AP Automation in Days: Reduce Risk, Impact Productivity, Live the Dream

By Ernie Humphrey, CTP Historically, implementing a new accounting or financial system has taken months, if not years. Implementations of the past have given accounting and finance professionals nightmares that last throughout careers. The mere thought of going through an implementation can cause a loss of sleep and seems like the last thing anyone wants… read more

AP Automation - How Our Machine Learning AI Automates Invoicing
AP Automation Blog
AP Automation: How Our Machine Learning AI Automates Invoicing

In general, Accounts Payable automation software (AP Automation) helps automate your manual offline invoice approval process, but when combined with Machine Learning and Artificial Intelligence it becomes even more powerful. At Stampli, we use Machine Learning to learn the way your organization does accounting – and the more you use it the smarter it becomes.… read more

6 Savvy Ways Automation Improves Accounts Payable Processes - Stampli
AP Automation Blog
6 Savvy Ways Automation Improves Accounts Payable Processes

Businesses that haven’t yet modernized their AP functions are stumbling into costly bottlenecks from manual data entry errors, fraud, and lack of controls — to disconnected communication efforts spent tracking down invoice approvals. A good first step for improving the Accounts Payable process is by capturing all invoices or bills into a centralized repository such… read more

AP Automation FAQs

How does AP Automation fix the invoice approval process?

AP Automation from Stampli streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all documents (Purchase Orders, receiving documents or receipts, and previous invoices) in one place so everyone has what they need to take action.

Will AP Automation fix invoice-related communication problems?

Yes. With AP Automation from Stampli, the invoice itself becomes a communications channel and historical record where all comments, questions, answers, and invoice inputs are documented in a central and searchable location. Anyone can be invited to the conversation including vendors where they have limited access to what they can see if invited.

How does AP Automation improve document management?

AP Automation securely stores all invoice-related documents electronically within the system for up to 7 years. Documents for AP Automation often include supplier invoices, files and contracts, W-9s, and invoice history.

Where there is an integration with an ERP or accounting system, documents like Purchase Orders (POs) allow for easy access to adjustments and real-time receiving information of POs from your accounting system.

Can AP Automation prevent duplicate payments?

Yes. The Stampli AP Automation has built-in advanced technologies such as Artificial Intelligence (AI) to identify duplicate invoices. Stampli’s AI-helper, Billy the Bot performs duplicate invoice checks along the way. Billy the Bot checks from the time an invoice is uploaded, to when it’s registered, and even when communicating with integrated systems. When there is a duplicate or potential duplicate invoice, Stampli will present a warning message at the top of the invoice.

Does AP Automation software deter invoice fraud?

In short, yes. AP Automation from Stampli provides controls in more ways imaginable to mitigate fraud and improve security over your financials. An example of control for the invoice approval process—is by setting approval limits for a specific or all users. Or requiring an additional approver when a limit is reached or invoice amount is changed by AP. Reporting functionality tools also provide full control and visibility into suspicious activity by AP staff or management.

How does AP Automation intake vendor invoices?

With Stampli, the AP Automation software digitally captures invoice data by utilizing technologies like advanced Optical Character Recognition (OCR) and Artificial Intelligence (AI) to make invoice processing fast and easy. Stampli’s very own, Billy the Bot, can manage approval identification and auto-populates fields based on your specific accounting codes which includes any custom fields you might have.

Do vendors interact with AP Automation software?

Vendors can interact with AP Automation in a few ways. They can send invoices or bills directly into your Stampli account. Then a Vendor Portal is available for all customers that enable this feature through their system settings. The Stampli Vendor Portal must be enabled by the Stampli customer and is available by invitation only.

The benefit of the Stampli Vendor Portal is that it helps customers reduce the communications overhead by providing an online portal to their vendors where the status of an invoice can be accessed 24/7.

Will AP Automation allow me to invite external users or vendors if I have an invoice question?

Any external users including vendors can be asked a question on top if the invoice in Stampli as an external contact. As an external contact, they can only view the invoice image and a section to respond to the specific question asked.

Does AP Automation work with other accounting systems?

Stampli AP Automation offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Stampli API integration ensures up-to-date and constant data flow between systems. Stampli also offers a file integration for systems without an API integration.

What is the best AP Automation software?

There are 29 software providers in G2’s Grid® Report for AP Automation in Winter 2022 and Stampli has the best satisfaction rating at 96/100. Stampli AP Automation is the best across indexes as the company is ranked #1 overall in Implementation, Usability, Relationship, and Results indexes.

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