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Take control over invoice and bill processing with smart, intuitive, and actionable AP Automation

Stampli invoice lifecycle

The Stampli AP
Automation Approach

Stampli is the only Accounts Payable Automation (AP Automation) software that centers communications on top of the invoice so that AP collaborates better with approvers, vendors, and anyone involved with purchases to quickly resolve issues and questions, resulting in 5x faster approvals.

Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored in the Stampli AP Automation system, and invoices can be downloaded anytime.

Our AP Automation software solution uses Artificial Intelligence technology — Billy the Bot — to automate AP invoice processing and learn an organization’s unique patterns to simplify GL-coding, automate approval notifications, identify duplicates and more.

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Smart & Flexible

  • Intelligent AP Automation
  • Real-Time, Accurate Invoice Capture & Coding
  • Keep Pace with Change
  • Scale for Growth

Communicate & Control

  • Centralized Collaboration
  • AP Automation Process Visibility
  • Automated Communications
  • Audit-Ready History

Sleek & Effortless

  • 1-Day Setup
  • Keep Existing Process & Systems
  • Easy-To-Use, Intuitive AP Automation Interface
  • Anytime, Anywhere, Any Device

Stampli AP Automation Software Capabilities

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Segregation of Duties

Enforce internal controls and mitigate fraud by using standard and customizable roles and permissions.

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Collaboration Hub

Centrally send, track, view invoice communications and activities directly on top of the invoice.

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Smart AP Processing

Automate invoice capture & coding with AI, machine learning, and advanced AP Automation technologies.

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Intuitive Dashboard

Effortlessly transition from paper to virtual trays using the Stampli AP Automation dashboard familiar to any AP processor.

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Full Visibility

Gain 360-degree visibility into invoice status and metrics using advanced search, reports, and management dashboard.

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Payment Agnostic

Pay vendors using any payment systems with the ability to easily update payment informationin Stampli.

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Seamless Integration

Easily integrate Stampli AP Automation into your specific procurement and accounting processes, and any financial system without IT support.

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Fast Implementation

Get started with AP Automation in one day — not months — as our Customer Success team guides you through a fast and easy setup process.

Compare AP Automation Software Solutions

G2 Comparison Chart AP Automation Software

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AP Automation Reports

G2 Summer 2020 Report for AP Automation Software

Read why Stampli is named to G2’s Leader Quadrant for AP Automation Software four consecutive quarters in a row.

Download this report to learn why customers love Stampli and how AP Automation can streamline invoice processes for your organization. In this report, you will receive: 

  • The G2 Grid® Report AP Automation Software
  • AP Automation Software Reviews and Satisfaction Ratings
  • Implementation Index and ROI for AP Automation Software
  • Accounts Payable Automation Product Comparisons
  • AP Automation Customer Testimonials
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AP Automation Report Download - G2 Summer 2020

Watch how AP Automation Software Works

See how invoices are processed with AP Automation from Stampli

AP Automation Blogs

AP Automation Software
Blog

The Complete Guide to Choosing The Right AP Automation Software

Businesses are increasingly relying on digital business solutions, including Accounts Payable Automation (AP Automation). It is easy to see why — the average business can save as much as $26.50 per invoice by switching to AP Automation. However, there are a variety of solutions on the market, so how do you know which is the… read more

The ROI of AP Automation
Blog

The ROI of AP Automation: Accounting for a Smart Investment

When it comes to the accounts payable department, many businesses are still using outdated manual processes. But, they work. Or so you might think. As it turns out, there is a faster, cheaper, and more effective solution — AP automation. Technology is taking over every aspect of running a business, from marketing to payroll and… read more

Stampli Named a G2 Leader in AP Automation for Fourth Quarter in a Row!
Blog

Stampli Named a G2 Leader in AP Automation for Fourth Quarter in a Row!

We are honored to share that Stampli has been named to the G2 Grid Leader Quadrant again for Summer 2020, in the Best AP Automation Software, Invoice Management and Tools for ERP categories. Stampli was also named a High Performer in Billing software.   Stampli ranked #1 in the industry in the Usability, Relationship, Implementation and… read more

Accounts Payable Automation Benefits
Blog

Accounts Payable Automation Benefits: How to Cut Costs by 83% and 2X AP Efficiency

Less is more… We’ve all heard this maxim plenty of times, but there’s tons of truth when you apply it to your AP department. Think about it for a minute: Accounts payable automation benefits include: Less overhead, more efficiency Less paperwork, more easily accessible digital files Less chance of error, more accuracy Less monotony for… read more

Remote AP Automation in 24 Hours - Reduce Risk, Impact Productivity, Live the Dream
Blog

Remote AP Automation in 24 Hours: Reduce Risk, Impact Productivity, Live the Dream

By Ernie Humphrey, CTP Historically, implementing a new accounting or financial system has taken months, if not years. Implementations of the past have given accounting and finance professionals nightmares that last throughout careers. The mere thought of going through an implementation can cause a loss of sleep and seems like the last thing anyone wants… read more

Invoice Documentation for an Effortless AP Workflow
Blog

How to Process Invoices with Supporting Documents via AP Automation

It’s a pain for the vendors, who have to ‘jump through all sorts of hoops’ just to get paid. It’s a pain for the rank-and-file employee who doesn’t want to fuss over lots of financial details that have very little to do with their actual responsibilities at work. And as you are likely well aware,… read more

What Will Your Department Look Like After AP Automation

What Will Your Department Look Like After AP Automation?

As a Controller or AP leader which oversees the Accounts Payable function, have you thought much about AP automation?  When we say AP Automation, we’re not talking about outsourced coding centers that take 1-2 days to manually code an invoice, or spotty Purchase Order (PO) matching, and the occasional coding error. We’re also not talking… read more

Implementing AP Automation

How to Successfully Implement AP Automation: A Step-by-Step Guide

AP automation can help businesses save money, reduce errors, and even lower the risk of losing millions of dollars due to fraud. It seems like a no-brainer, yet the implementation process can feel overwhelming. You might be experiencing push back from managers and executives, or you might be unsure where to start when choosing an… read more

Implementing AP Automation

Making the Switch: Best Practices for Implementing Accounts Payable Automation

France’s national roadway operator spent a cool €2 billion dollars on new trains — only to discover they didn’t fit at most train stations in the country. Luckily, it was fixable — for the low, low price of €50 million. It’s every business leader’s nightmare; a costly mistake that could have been prevented if someone —… read more

Getting Buy-In for Automation Projects

3 Steps to Getting Buy-In For AP Automation at Your Organization

The wonderful world of accounts payable automation… It has more of what you want (accuracy, time savings, departmental efficiency), and less of what you don’t want (duplicate payments, strained vendor relationships, and soul-crushing work). Sounds like a win-win, doesn’t it? Accounts Payable automation (AP automation) uses the power of machines to streamline your accounts payable… read more

How AP Automation is Revolutionizing the Accounts Payable Process - Stampli

How AP Automation is Revolutionizing the Accounts Payable Process

In the early years of civilization, clay tablets were used to record the number of items delivered. Essentially ledgers, these clay tablets are some of the earliest examples of writing and accounts payable processes. In modern times, accounts payable became a paper and ledger process. Purchase orders and invoices were handwritten, approvals took days, and… read more

AP automation best practices

Automating Accounts Payable: A Crash Course on Tech-Enabled AP

There isn’t enough discussion around automating accounts payable. Perhaps it’s because businesses don’t like to talk about spending money as much as they like to talk about earning it. But if you’re not looking into the vast opportunities within AP automation, you’re missing the boat on a lot of highly innovative processes that are changing… read more

AP Automation Vendors
Blog

What You Need to Know About AP Automation Vendors

For many businesses, their accounts payable needs haven’t stopped due to the remote reality of working from home during a global epidemic, but they have shifted.  We understand it can be challenging to keep business processes moving forward during an epidemic or other force majeure events. If your AP Automation project needs urgent attention or… read more

AP Automation - How Our Machine Learning AI Automates Invoicing
Blog

AP Automation: How Our Machine Learning AI Automates Invoicing

In general, Accounts Payable automation software (AP Automation) helps automate your manual offline invoice approval process, but when combined with Machine Learning and Artificial Intelligence it becomes even more powerful. At Stampli, we use Machine Learning to learn the way your organization does accounting – and the more you use it the smarter it becomes.… read more

6 Savvy Ways Automation Improves Accounts Payable Processes - Stampli
Blog

6 Savvy Ways Automation Improves Accounts Payable Processes

Businesses that haven’t yet modernized their AP functions are stumbling into costly bottlenecks from manual data entry errors, fraud, and lack of controls — to disconnected communication efforts spent tracking down invoice approvals. A good first step for improving the Accounts Payable process is by capturing all invoices or bills into a centralized repository such… read more

AP Automation FAQs

How does AP Automation fix the invoice approval process?

AP Automation from Stampli streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all documents (Purchase Orders, receiving documents or receipts, and previous invoices) in one place so everyone has what they need to take action.

Will AP Automation fix invoice-related communication problems?

Yes. With AP Automation from Stampli, the invoice itself becomes a communications channel and historical record where all comments, questions, answers, and invoice inputs are documented in a central and searchable location. Anyone can be invited to the conversation including vendors where they have limited access to what they can see if invited.

How does AP Automation improve document management?

AP Automation securely stores all invoice-related documents electronically within the system for up to 7 years. Documents for AP Automation often include vendor files and contracts, W-9s, and invoice history.

Where there is an integration with an ERP or accounting system, documents like Purchase Orders (POs) allow for easy access to adjustments and real-time receiving information of POs from your accounting system.

Can AP Automation prevent duplicate payments?

Yes. The Stampli AP Automation has built-in advanced technologies such as Artificial Intelligence (AI) to identify duplicate invoices. Stampli’s AI-helper, Billy the Bot performs duplicate invoice checks along the way. Billy the Bot checks from the time an invoice is uploaded, to when it’s registered, and even when communicating with integrated systems. When there is a duplicate or potential duplicate invoice, Stampli will present a warning message at the top of the invoice.

Does AP Automation software deter invoice fraud?

In short, yes. AP Automation from Stampli provides controls in more ways imaginable to mitigate fraud and improve security over your financials. An example of control for the invoice approval process—is by setting approval limits for a specific or all users. Or requiring an additional approver when a limit is reached or invoice amount is changed by AP. Reporting functionality tools also provide full control and visibility into suspicious activity by AP staff or management.

How does AP Automation intake vendor invoices?

With Stampli, the AP Automation software digitally captures invoice data by utilizing technologies like advanced Optical Character Recognition (OCR) and Artificial Intelligence (AI) to make invoice processing fast and easy. Stampli’s very own, Billy the Bot, can manage approval identification and auto-populates fields based on your specific accounting codes which includes any custom fields you might have.

Do vendors interact with AP Automation software?

Vendors can interact with AP Automation in a few ways. They can send invoices or bills directly into your Stampli account. Then a Vendor Portal is available for all customers that enable this feature through their system settings. The Stampli Vendor Portal must be enabled by the Stampli customer and is available by invitation only.

The benefit of the Stampli Vendor Portal is that it helps customers reduce the communications overhead by providing an online portal to their vendors where the status of an invoice can be accessed 24/7.

Will AP Automation allow me to invite external users or vendors if I have an invoice question?

Any external users including vendors can be asked a question on top if the invoice in Stampli as an external contact. As an external contact, they can only view the invoice image and a section to respond to the specific question asked.

Does AP Automation work with other accounting systems?

Stampli AP Automation offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Stampli API integration ensures up-to-date and constant data flow between systems. Stampli also offers a file integration for systems without an API integration.

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