AP Automation Software
Learn how Stampli’s AP Automation software can help you streamline workflows, improve communication, and bring your entire AP process together in one place.
AP Automation: Accounts Payable Software Powered by AI
Accounts payable (AP) automation software integrates with ERPs and is powered by artificial intelligence (AI) to automate invoice processing, expenses, vendor management, payments, and reconciliation.
Stampli’s AP automation software brings all communication, documentation, and workflows into one place for complete visibility and control. It’s simple for users to learn — and even simpler to use — especially with Billy the Bot™ automating capture, coding, routing, fraud detection, and other manual tasks.
For even greater efficiency, you can integrate Stampli’s core solution with additional tools like Direct Pay, Credit Cards, Advanced Vendor Management, and others.
Stampli provides full support for the full range of native functionality for more than 70 ERPs — enabling us to deploy in a matter of weeks, not months, with no disruption to your business.
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No need to rework your ERP or change your AP processes
All your communication, documentation, and workflows in one place
Billy the Bot assists you across the entire invoice process — and he’s always learning
Stampli deploys in weeks, not months, with minimal user training
AP Automation Software Capabilities
Automate capture, coding, approvals, and more to make AP processes more accurate and efficient
Invoice collaboration, interactions, documentation, and workflows are all centered on top of each invoice
Advanced AI that adapts to your unique AP processes to automate manual tasks and eliminate manual ERP work
Effortless 2- and 3-way PO match, process partial amounts, update line items u0026amp; add new ones directly in Stampli
Manage vendor onboarding, information, u0026amp; documentation to maintain compliance and strengthen relationships
Process and pay invoices across departments, offices, companies, or locations in a single AP automation solution
Get real-time visibility into invoices, employee productivity, and AP processes with built-in analytics u0026amp; reporting
One-click access to all conversations and activities related to each invoice to make audits efficient
Compare Accounts Payable Automation Solutions
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How Invoice Processing with AP Automation Software Works
See how finance teams process invoices, approval workflows, and more with Stampli’s AP Automation solution.
AP Automation Reports
2025 G2 Report for AP Automation Software
Stampli is named to G2’s Leader Quadrant for AP Automation in a field of 73 players, and is rated #1 in Customer Satisfaction. Download this AP Automation report for 2025 to learn why customers love Stampli, how AP Automation streamlines payment and invoice processes, and more. In this report, you will receive: The G2 Grid® Report for AP Automation Software AP Automation Index Reports for Implementation, Usability, Relationship, and Results. Software Reviews and Satisfaction Ratings for AP Automation Software Accounts Payable Automation Product Comparisons AP Automation Customer Testimonials, like ” “I love the ease of use. Invoices get processed so quickly and are easily traceable. It’s pretty straightforward and easy to navigate. The communication options between users, approvers, and outsiders make it easy to have all the information in one place. The customer service is fantastic. The chat feature is great, and you get your questions answered within minutes…I give Stampli ten out of ten.”
What is Accounts Payable Automation?
Accounts payable automation (AP automation) is a technology accounting teams use to automate accounts payable processes. It uses optical character recognition (OCR) technologies and artificial intelligence (AI) and machine learning (ML) software to automate accounts payable invoice and payment processes.
Basic AP automation systems commonly automate manual invoice capture, entry, and coding processes. Beyond this functionality, we can sort AP solutions into three levels:
- Intermediate AP automation systems also streamline processes such as purchase order (PO) matching and three-way matching against goods or services delivered. These solutions may also offer fraud protection features like duplicate invoice detection and mismatch notifications.
- Advanced AP automation systems take it a step further by bridging the communications divide between AP teams and non-accounting colleagues. They turn invoices into a collaboration tool to ensure control over the procure-to-pay process.
- Best-of-breed AP Automation systems are hard to find, but they deliver unmatched value. These solutions, like Stampli’s Cognitive AI™, offer end-to-end AP automation powered by advanced AI. By combining Large Language Models (LLMs) with carefully structured business logic, Stampli’s Cognitive AI understands the intricate context of financial processes. This breakthrough technology mimics human decision-making, significantly reducing manual workloads while enhancing accuracy and efficiency.
AP Automation FAQs
AP Automation from Stampli streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all documents (Purchase Orders, receiving documents or receipts, and previous invoices) in one place so everyone has what they need to take action.
Yes. With AP Automation from Stampli, the invoice itself becomes a communications channel and historical record where all comments, questions, answers, and invoice inputs are documented in a central and searchable location. Anyone can be invited to the conversation including vendors where they have limited access to what they can see if invited.
AP Automation securely stores all invoice-related documents electronically within the system for up to 7 years. Documents for AP Automation often include supplier invoices, files and contracts, W-9s, and invoice history.
Where there is an integration with an ERP or accounting system, documents like Purchase Orders (POs) allow for easy access to adjustments and real-time receiving information of POs from your accounting system.
Yes. The Stampli AP Automation has built-in advanced technologies such as Artificial Intelligence (AI) to identify duplicate invoices. Stampli’s AI-helper, Billy the Bot performs duplicate invoice checks along the way. Billy the Bot checks from the time an invoice is uploaded, to when it’s registered, and even when communicating with integrated systems. When there is a duplicate or potential duplicate invoice, Stampli will present a warning message at the top of the invoice.
In short, yes. AP Automation from Stampli provides controls in more ways imaginable to mitigate fraud and improve security over your financials. An example of control for the invoice approval process—is by setting approval limits for a specific or all users. Or requiring an additional approver when a limit is reached or invoice amount is changed by AP. Reporting functionality tools also provide full control and visibility into suspicious activity by AP staff or management.
With Stampli, the AP Automation software digitally captures invoice data by utilizing technologies like advanced Optical Character Recognition (OCR) and Artificial Intelligence (AI) to make invoice processing fast and easy. Stampli’s very own, Billy the Bot, can manage approval identification and auto-populates fields based on your specific accounting codes which includes any custom fields you might have.
Invoice approval workflows can be either dynamic or predefined. Dynamic approvals use machine learning capabilities to auto-suggest approvers for specific invoices. Predefined approvals require you to define approvals using an approval workflow builder.
Vendors can interact with AP Automation in a few ways. They can send invoices or bills directly into your Stampli account. Then a Vendor Portal is available for all customers that enable this feature through their system settings. The Stampli Vendor Portal must be enabled by the Stampli customer and is available by invitation only.
The benefit of the Stampli Vendor Portal is that it helps customers reduce the communications overhead by providing an online portal to their vendors where the status of an invoice can be accessed 24/7.
Any external users including vendors can be asked a question on top if the invoice in Stampli as an external contact. As an external contact, they can only view the invoice image and a section to respond to the specific question asked.
Stampli AP Automation offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Stampli API integration ensures up-to-date and constant data flow between systems. Stampli also offers a file integration for systems without an API integration.
There are 59 software providers in G2’s Grid® Report for AP Automation in Winter 2024 and Stampli has the best satisfaction rating at 98/100. Stampli AP Automation is the best across indexes as the company is ranked #1 overall in Implementation and Relationship. Stampli is also a top rated software on G2’s 2024 Best Software lists. For 2024, Stampli was listed on G2’s Top 100 Global Best Software Companies, placed #2 for Best Accounting & Finance Products, and is on the Top 100 Highest Satisfaction Products lists.
AP software supports 2-way and 3-way PO matching by automatically reconciling invoices with purchase orders and receipts, streamlining even complex scenarios like blanket POs, multiple invoices, taxes, and freight charges.
Stampli’s AP automation software goes beyond the pattern matching of the typical AI because it reasons through each step of the PO matching process — just like a human.
Pricing can be as simple as Stampli’s implementation — and the cost depends on what capabilities you’re looking for. Learn about AP automation costs here.
See how our AP Automation software compares to other products in the market:
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AP Automation Insights
Businesses that don’t take full advantage of accounts payable automation face significant challenges, including high processing costs, greater risk of fraud and errors, late payments, and frustrated vendors. Using an AP solution to automate procure-to-pay processes can help your business meet these challenges. AP automation speeds up invoice processing, reduces data entry and payment errors,… read more
By Ernie Humphrey, CTP, Treasury Webinars In my last blog, I examined how companies are investing in AP automation. In this blog I will leverage the results of the AP Automation: The How, Why and ROI survey to offer insight into why companies of all sizes across a diversity of industries are investing in AP Automation… read more
By Ernie Humphrey, CTP, Treasury Webinars AP automation demanded the attention of Controllers and CFOs in 2020 as working in a remote environment exposed and magnified weaknesses in accounts payable processes and systems at companies of all sizes and across all industries. That is why I partnered with Stampli to conduct the AP Automation: The… read more
Less is more… We’ve all heard this maxim plenty of times, but there’s tons of truth when you apply it to your AP department. Think about it for a minute: Accounts payable automation benefits include: Less overhead, more efficiency Less paperwork, more easily accessible digital files Less chance of error, more accuracy Less monotony for… read more
We’ve all been there. Using a software that doesn’t really fit with how we work during our day. This software might be just a little too this. That one just a little too that. None are really just right. It’s a Goldilocks challenge. But teams and companies come in all sizes and shapes. And, as… read more
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