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The Stampli AP Automation Approach
Stampli is the only Accounts Payable Automation (AP Automation) software that centers communications on top of the invoice so that AP collaborates better with approvers, vendors, and anyone involved with purchases to quickly resolve issues and questions, resulting in 5x faster approvals.
Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored in the Stampli AP Automation system, and invoices can be downloaded anytime.
Our AP Automation software solution uses Artificial Intelligence technology — Billy the Bot — to automate AP invoice processing and learn an organization’s unique patterns to simplify GL-coding, automate approval notifications, identify duplicates and more.
- Intelligent AP Automation
- Real-Time, Accurate Invoice Capture & Coding
- Keep Pace with Change
- Scale for Growth
- Centralized Collaboration
- AP Automation Process Visibility
- Automated Communications
- Audit-Ready History
- 1-Day Setup
- Keep Existing Process & Systems
- Easy-To-Use, Intuitive AP Automation Interface
- Anytime, Anywhere, Any Device
Stampli AP Automation Software Capabilities
Segregation of Duties
Enforce internal controls and mitigate fraud by using standard and customizable roles and permissions.
Centrally send, track, view invoice communications and activities directly on top of the invoice.
Smart AP Processing
Automate invoice capture & coding with AI, machine learning, and advanced AP Automation technologies.
Effortlessly transition from paper to virtual trays using the Stampli AP Automation dashboard familiar to any AP processor.
Gain 365 visibility into invoice status and metrics using advanced search, reports, and management dashboard.
Pay vendors using any payment systems with the ability to easily update payment informationin Stampli.
Easily integrate Stampli AP Automation into your specific procurement and accounting processes, and any financial system without IT support.
Get started with AP Automation in one day — not months — as our Customer Success team guides you through a fast and easy setup process.
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AP Automation Blogs
The Complete Guide to Choosing The Right AP Automation Software
Businesses are increasingly relying on digital business solutions, including Accounts Payable Automation (AP Automation). It is easy to see why — the average business can save as much as $26.50 per invoice by switching to AP Automation. However, there are a variety of solutions on the market, so how do you know which is the… read moreView All Posts
The ROI of AP Automation: Accounting for a Smart Investment
When it comes to the accounts payable department, many businesses are still using outdated manual processes. But, they work. Or so you might think. As it turns out, there is a faster, cheaper, and more effective solution — AP automation. Technology is taking over every aspect of running a business, from marketing to payroll and… read moreView All Posts
Stampli Named to G2’s Leader Quadrant in AP Automation for Third Quarter in a Row
We are thrilled to share that Stampli has been named to the G2 Grid Leader Quadrant again for Spring 2020, in the Best AP Automation Software and Tools for ERP categories. Stampli was also named a High Performer in Invoice Management and Billing software. Stampli has earned highest marks in the industry in the Usability,… read moreView All Posts
Accounts Payable Automation Benefits: How to Cut Costs by 83% and 2X AP Efficiency
Less is more… We’ve all heard this maxim plenty of times, but there’s tons of truth when you apply it to your AP department. Think about it for a minute: Accounts payable automation benefits include: Less overhead, more efficiency Less paperwork, more easily accessible digital files Less chance of error, more accuracy Less monotony for… read moreView All Posts
Remote AP Automation in 24 Hours: Reduce Risk, Impact Productivity, Live the Dream
By Ernie Humphrey, CTP Historically, implementing a new accounting or financial system has taken months, if not years. Implementations of the past have given accounting and finance professionals nightmares that last throughout careers. The mere thought of going through an implementation can cause a loss of sleep and seems like the last thing anyone wants… read moreView All Posts
How to Process Invoices with Supporting Documents via AP Automation
It’s a pain for the vendors, who have to ‘jump through all sorts of hoops’ just to get paid. It’s a pain for the rank-and-file employee who doesn’t want to fuss over lots of financial details that have very little to do with their actual responsibilities at work. And as you are likely well aware,… read moreView All Posts
What Will Your Department Look Like After AP Automation?
As a Controller or AP leader which oversees the Accounts Payable function, have you thought much about AP automation? When we say AP Automation, we’re not talking about outsourced coding centers that take 1-2 days to manually code an invoice, or spotty Purchase Order (PO) matching, and the occasional coding error. We’re also not talking… read moreView All Posts
How to Successfully Implement AP Automation: A Step-by-Step Guide
AP automation can help businesses save money, reduce errors, and even lower the risk of losing millions of dollars due to fraud. It seems like a no-brainer, yet the implementation process can feel overwhelming. You might be experiencing push back from managers and executives, or you might be unsure where to start when choosing an… read moreView All Posts
Making the Switch: Best Practices for Implementing Accounts Payable Automation
France’s national roadway operator spent a cool €2 billion dollars on new trains — only to discover they didn’t fit at most train stations in the country. Luckily, it was fixable — for the low, low price of €50 million. It’s every business leader’s nightmare; a costly mistake that could have been prevented if someone —… read moreView All Posts
3 Steps to Getting Buy-In For AP Automation at Your Organization
The wonderful world of accounts payable automation… It has more of what you want (accuracy, time savings, departmental efficiency), and less of what you don’t want (duplicate payments, strained vendor relationships, and soul-crushing work). Sounds like a win-win, doesn’t it? Accounts Payable automation (AP automation) uses the power of machines to streamline your accounts payable… read moreView All Posts
How AP Automation is Revolutionizing the Accounts Payable Process
In the early years of civilization, clay tablets were used to record the number of items delivered. Essentially ledgers, these clay tablets are some of the earliest examples of writing and accounts payable processes. In modern times, accounts payable became a paper and ledger process. Purchase orders and invoices were handwritten, approvals took days, and… read moreView All Posts
Automating Accounts Payable: A Crash Course on Tech-Enabled AP
There isn’t enough discussion around automating accounts payable. Perhaps it’s because businesses don’t like to talk about spending money as much as they like to talk about earning it. But if you’re not looking into the vast opportunities within AP automation, you’re missing the boat on a lot of highly innovative processes that are changing… read moreView All Posts
AP Automation: How Our Machine Learning AI Automates Invoicing
In general, Accounts Payable automation software (AP Automation) helps automate your manual offline invoice approval process, but when combined with Machine Learning and Artificial Intelligence it becomes even more powerful. At Stampli, we use Machine Learning to learn the way your organization does accounting – and the more you use it the smarter it becomes.… read moreView All Posts
6 Savvy Ways Automation Improves Accounts Payable Processes
Businesses that haven’t yet modernized their AP functions are stumbling into costly bottlenecks from manual data entry errors, fraud, and lack of controls — to disconnected communication efforts spent tracking down invoice approvals. A good first step for improving the Accounts Payable process is by capturing all invoices or bills into a centralized repository such… read moreView All Posts
AP AUTOMATION PODCAST FROM AP NOW
AP NOW PodcastView all podcasts
WATCH HOW AP AUTOMATION SOFTWARE WORKS
See how invoices are processed with AP Automation from Stampli
AP Automation Reports
G2 Spring 2020 Report for AP Automation Software
Read why Stampli is named to G2’s Leader Quadrant for AP Automation Software three consecutive quarters in a row.
Download this report to learn why customers love Stampli and how AP Automation can streamline invoice processes for your organization. In this report, you will receive:
- The G2 Grid® Report AP Automation Software
- AP Automation Software Reviews and Satisfaction Ratings
- Implementation Index and ROI for AP Automation Software
- Accounts Payable Automation Product Comparisons
- AP Automation Customer Testimonials
AP Automation FAQs
AP Automation from Stampli streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all documents (Purchase Orders, receiving documents or receipts, and previous invoices) in one place so everyone has what they need to take action.
Yes. With AP Automation from Stampli, the invoice itself becomes a communications channel and historical record where all comments, questions, answers, and invoice inputs are documented in a central and searchable location. Anyone can be invited to the conversation including vendors where they have limited access to what they can see if invited.
AP Automation securely stores all invoice-related documents electronically within the system for up to 7 years. Documents for AP Automation often include vendor files and contracts, W-9s, and invoice history.
Where there is an integration with an ERP or accounting system, documents like Purchase Orders (POs) allow for easy access to adjustments and real-time receiving information of POs from your accounting system.
Yes. The Stampli AP Automation has built-in advanced technologies such as Artificial Intelligence (AI) to identify duplicate invoices. Stampli’s AI-helper, Billy the Bot performs duplicate invoice checks along the way. Billy the Bot checks from the time an invoice is uploaded, to when it’s registered, and even when communicating with integrated systems. When there is a duplicate or potential duplicate invoice, Stampli will present a warning message at the top of the invoice.
In short, yes. AP Automation from Stampli provides controls in more ways imaginable to mitigate fraud and improve security over your financials. An example of control for the invoice approval process—is by setting approval limits for a specific or all users. Or requiring an additional approver when a limit is reached or invoice amount is changed by AP. Reporting functionality tools also provide full control and visibility into suspicious activity by AP staff or management.
With Stampli, the AP Automation software digitally captures invoice data by utilizing technologies like advanced Optical Character Recognition (OCR) and Artificial Intelligence (AI) to make invoice processing fast and easy. Stampli’s very own, Billy the Bot, can manage approval identification and auto-populates fields based on your specific accounting codes which includes any custom fields you might have.
Vendors can interact with AP Automation in a few ways. They can send invoices or bills directly into your Stampli account. Then a Vendor Portal is available for all customers that enable this feature through their system settings. The Stampli Vendor Portal must be enabled by the Stampli customer and is available by invitation only.
The benefit of the Stampli Vendor Portal is that it helps customers reduce the communications overhead by providing an online portal to their vendors where the status of an invoice can be accessed 24/7.
Any external users including vendors can be asked a question on top if the invoice in Stampli as an external contact. As an external contact, they can only view the invoice image and a section to respond to the specific question asked.
Stampli offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Stampli API integration ensures up-to-date and constant data flow between systems. Stampli also offers a file integration for systems without an API integration.
Take the first step towards better Accounts Payable.
Meet with one of our AP experts.