Accounts Payable Automation
Learn how using an AP Automation Platform can help you streamline workflows, improve communication, and bring your entire AP process together in one place.
How AP Automation Software Streamlines Your Business (Without Reworking Your ERP)
An AP automation platform brings all communication, documentation, and workflows into one place for complete visibility and control. It’s simple for users to learn and even simpler to use, especially with Billy the Bot™ automating nearly all of your capture, coding, routing, fraud detection, and other manual tasks. For even greater efficiency, you can integrate with additional tools like Direct Pay, Credit Cards, Advanced Vendor Management, and others.
Stampli Accounts Payable automation (AP automation) software is for Accounts Payable teams that want the efficiency of automation, but don’t want to rework their ERP or change their existing AP processes. Unlike other solutions, Stampli provides full support for the full range of native functionality for more than 70 ERPs — enabling us to deploy in a matter of days, not months, with no disruption to your business.
Want to learn more?
No need to rework your ERP or change your AP processes
One place for all your communication, documentation, and workflows
Billy the Bot assists you across the entire invoice process — and he’s always learning
Stampli deploys in days, not months, with minimal user training
AP Automation Software Capabilities
Automate capture, coding, approvals, and more to make AP processes more accurate & efficient
Invoice collaboration, interactions, documentation, and workflows are all centered on top of each invoice
Billy the Bot™
Advanced AI that adapts to your unique AP processes to automate manual tasks and eliminate manual ERP work
Effortless 2- and 3-way PO match, process partial amounts, update line items & add new ones directly in Stampli
Manage vendor onboarding, information, & documentation to maintain compliance and strengthen relationships
Process and pay invoices across departments, offices, companies, or locations in a single AP automation solution
Gain visibility into invoices, employee productivity, and AP processes with built-in analytics & reporting. Learn more.
One-click access to all conversations and activities related to each invoice to make audits efficient
Compare Accounts Payable Automation Solutions
See a demo
Contact us to see why users love using Stampli.
How Invoice Processing with AP Automation Software Works
See how finance teams process invoices, approval workflows, and more with Stampli’s AP Automation solution.
AP Automation Reports
2023 G2 Report for AP Automation Software
Stampli is named to G2’s Leader Quadrant for AP Automation in a field of 44 players, and is rated #1 in Customer Satisfaction.
Download this AP Automation report for 2023 to learn why customers love Stampli, how AP Automation streamlines payment and invoice processes, and more.
In this report, you will receive:
- The G2 Grid® Report for AP Automation Software
- AP Automation Index Reports for Implementation, Usability, Relationship, and Results
- Software Reviews and Satisfaction Ratings for AP Automation Software
- Accounts Payable Automation Product Comparisons
- AP Automation Customer Testimonials
What is Accounts Payable Automation?
Accounts Payable Automation (AP Automation) is a technology system used by accounting teams to automate accounts payable invoice processes. AP Automation software is equipped with intelligent optical character recognition (OCR) technologies which integrates both artificial intelligence (AI) and machine learning (ML) softwares to automate accounts payable invoice and payment processes.
The most common automation for accounts payable takes place with the receipt, capture, and coding of invoices.
Intermediate AP Automation systems will also streamline processes such as purchase order (PO) matching and three-way matching against goods or services delivered. At the intermediate level, you can expect the identification of duplicate invoices, mismatch notifications and other fraud prevention functionality.
Advanced AP Automation systems take it a step further by bridging the communications divide between AP teams and non-accounting colleagues by turning invoices into a collaboration tool to ensure control over the procure-to-pay process.
Best of breed AP Automation systems are rare and they provide end-to-end AP Automation with the ability to pay inside the system or outside the AP Automation system. All the while offering a variety of payment methods which don’t push fees on vendors and they make payment reconciliation easy.
AP Automation FAQs
AP Automation from Stampli streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all documents (Purchase Orders, receiving documents or receipts, and previous invoices) in one place so everyone has what they need to take action.
Yes. With AP Automation from Stampli, the invoice itself becomes a communications channel and historical record where all comments, questions, answers, and invoice inputs are documented in a central and searchable location. Anyone can be invited to the conversation including vendors where they have limited access to what they can see if invited.
AP Automation securely stores all invoice-related documents electronically within the system for up to 7 years. Documents for AP Automation often include supplier invoices, files and contracts, W-9s, and invoice history.
Where there is an integration with an ERP or accounting system, documents like Purchase Orders (POs) allow for easy access to adjustments and real-time receiving information of POs from your accounting system.
Yes. The Stampli AP Automation has built-in advanced technologies such as Artificial Intelligence (AI) to identify duplicate invoices. Stampli’s AI-helper, Billy the Bot performs duplicate invoice checks along the way. Billy the Bot checks from the time an invoice is uploaded, to when it’s registered, and even when communicating with integrated systems. When there is a duplicate or potential duplicate invoice, Stampli will present a warning message at the top of the invoice.
In short, yes. AP Automation from Stampli provides controls in more ways imaginable to mitigate fraud and improve security over your financials. An example of control for the invoice approval process—is by setting approval limits for a specific or all users. Or requiring an additional approver when a limit is reached or invoice amount is changed by AP. Reporting functionality tools also provide full control and visibility into suspicious activity by AP staff or management.
With Stampli, the AP Automation software digitally captures invoice data by utilizing technologies like advanced Optical Character Recognition (OCR) and Artificial Intelligence (AI) to make invoice processing fast and easy. Stampli’s very own, Billy the Bot, can manage approval identification and auto-populates fields based on your specific accounting codes which includes any custom fields you might have.
Invoice approval workflows can be either dynamic or predefined. Dynamic approvals use machine learning capabilities to auto-suggest approvers for specific invoices. Predefined approvals require you to define approvals using an approval workflow builder.
Vendors can interact with AP Automation in a few ways. They can send invoices or bills directly into your Stampli account. Then a Vendor Portal is available for all customers that enable this feature through their system settings. The Stampli Vendor Portal must be enabled by the Stampli customer and is available by invitation only.
The benefit of the Stampli Vendor Portal is that it helps customers reduce the communications overhead by providing an online portal to their vendors where the status of an invoice can be accessed 24/7.
Any external users including vendors can be asked a question on top if the invoice in Stampli as an external contact. As an external contact, they can only view the invoice image and a section to respond to the specific question asked.
Stampli AP Automation offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Stampli API integration ensures up-to-date and constant data flow between systems. Stampli also offers a file integration for systems without an API integration.
There are 29 software providers in G2’s Grid® Report for AP Automation in Winter 2022 and Stampli has the best satisfaction rating at 96/100. Stampli AP Automation is the best across indexes as the company is ranked #1 overall in Implementation, Usability, Relationship, and Results indexes.
See how our AP Automation software compares to other products in the market:
• Stampli vs Accounting Seed
• Stampli vs Airbase
• Stampli vs AvidXchange
• Stampli vs Beanworks
• Stampli vs Bill.com
• Stampli vs Chrome River
• Stampli vs DocuWare
• Stampli vs MineralTree
• Stampli vs Nvoicepay
• Stampli vs Spendesk
• Stampli vs Tipalti
• Stampli vs Yooz
AP Automation News, Blogs & Case Studies
Automation can help your business perform more tasks in less time with fewer errors. Firms use automation to scale the business and to stay competitive, but every new technology requires an investment of time and money. How long does it take to earn back your investment, measured by higher revenue and/or cost savings? This discussion… read more
Businesses that don’t take full advantage of accounts payable automation face significant challenges, including high processing costs, greater risk of fraud and errors, late payments, and frustrated vendors. Using an AP solution to automate procure-to-pay processes can help your business meet these challenges. AP automation speeds up invoice processing, reduces data entry and payment errors,… read more
As the holidays are near, gift-giving is in full effect and we’re happy to share that we’ve received the best gift of them all. Once again, Stampli has been named an Accounts Payable (AP) Automation Leader in G2’s Winter 2023 Reports. This is now the 14th straight quarter we’ve received this distinction, and we’re excited… read more
By Ernie Humphrey, CTP, Treasury Webinars In my last blog, I examined how companies are investing in AP automation. In this blog I will leverage the results of the AP Automation: The How, Why and ROI survey to offer insight into why companies of all sizes across a diversity of industries are investing in AP Automation… read more
AP automation software is a good investment. It promises to save time and money and turn accounts payable into a strategic driver for business by streamlining manual processes and providing transparency and visibility of invoice data. The challenge for CFOs is turning the promise into an actual business plan for automation – which means understanding… read more
Stampli, the leading accounts payable (AP) automation software, is excited to announce that it has received a number of accolades in G2’s annual Best Software Awards for 2023. This year, Stampli earned several spots across G2’s Best Software Products for 2023 lists, making it the #1 rated AP automation software. “We always listen when our… read more
Seeing is believing. We’ve all heard this maxim hundreds of times, but it rings especially true when it comes to accounts payable automation. At Stampli, we’ve written a lot of content around the benefits of AP automation, the ROI your organization can expect, and even how to work with the management team on implementation. While… read more
Does your accounts payable department struggle with any of the following challenges? Lost invoices and other important documents? Approval bottlenecks? Understaffing? Sketchy purchase orders? Duplicate invoices or documents? Employees not following expense claims policies? Late invoice payments that impact operations? Mountains of paperwork? Invoices and other documents in a multitude of different formats? Tedious,… read more
Facilitates digital transformation by reducing physical office space needs by 3X Eliminating manual processes is getting easier for businesses with the rise in digitization of offices and use of cloud computing. Many businesses are looking for automation to eliminate manual tasks, which can lead to costly errors, and streamline costs in order to position the… read more
Many companies lack end-to-end accounts payable integration, whether they know it or not. Sure, they might have purchased a top-of-the-line enterprise resource planning system in recent years, with cloud computing making ERPs much easier for companies to implement. Perhaps a business has implemented invoice scanning with OCR, or optical character recognition software – a low-hanging… read more
Family Allergy & Asthma is a group of board-certified allergy and asthma specialists with offices in Kentucky, Indiana, Ohio, and Tennessee. Its 30+ board-certified allergists and physicians are still serving thousands of patients during the COVID-19 pandemic via telemedicine, which its small IT team was able to set up and launch quickly. In fact, it… read more
By Ernie Humphrey, CTP, Treasury Webinars AP automation demanded the attention of Controllers and CFOs in 2020 as working in a remote environment exposed and magnified weaknesses in accounts payable processes and systems at companies of all sizes and across all industries. That is why I partnered with Stampli to conduct the AP Automation: The… read more
Reduces a Net 45 to a Net 20 day payment schedule For businesses like a nationwide retailer that has valuable inventory in its stores to secure, working with multiple security vendors in each location or geography can be a management nightmare. That’s where Nationwide Security Service shines, as it’s a one-stop shop that provides complete… read more
Small businesses, mid-size firms, and enterprise-level companies have something in common: All can need more time than they should from when they receive an invoice to when they pay it. As Stampli and Treasury Webinars found in a 2021 survey report, “AP Today: Bottlenecks, Benchmarks & Best Practices” small businesses need an average of 15 days,… read more
Less is more… We’ve all heard this maxim plenty of times, but there’s tons of truth when you apply it to your AP department. Think about it for a minute: Accounts payable automation benefits include: Less overhead, more efficiency Less paperwork, more easily accessible digital files Less chance of error, more accuracy Less monotony for… read more
It’s a pain for the vendors, who have to ‘jump through all sorts of hoops’ just to get paid. It’s a pain for the rank-and-file employee who doesn’t want to fuss over lots of financial details that have very little to do with their actual responsibilities at work. And as you are likely well aware,… read more
By Ernie Humphrey, CTP Accounts payable, what’s with all the hype? No one paid much attention to accounts payable beyond accounts payable professionals for many years, even decades, until just a few years ago. Then, boom, an explosion of AP automation companies, and webinars, conferences and associations all dedicated to excellence in accounts payable. Is… read more
As a Controller or AP leader which oversees the Accounts Payable function, have you thought much about AP automation? When we say AP Automation, we’re not talking about outsourced coding centers that take 1-2 days to manually code an invoice, or spotty Purchase Order (PO) matching, and the occasional coding error. We’re also not talking… read more
Accounts Payable automation can transform your organization. AP automation gives you control of your P2P processes and real-time visibility of transactions and AP data. It empowers your AP department to save money, increase efficiency, and grow your business. Cloud-based AP automation solutions are simple to use and can be implemented and integrated with your ERP… read more
France’s national roadway operator spent a cool €2 billion dollars on new trains — only to discover they didn’t fit at most train stations in the country. Luckily, it was fixable — for the low, low price of €50 million. It’s every business leader’s nightmare; a costly mistake that could have been prevented if someone —… read more
“In every field of human endeavor, he or she that is first must perpetually live in the white glare of publicity.” This is the first line from a famous print ad in 1915 from the General Motors division Cadillac titled “The Penalty of Leadership,” and it’s worth reading in its entirety. At this moment, every… read more
The wonderful world of accounts payable automation… It has more of what you want (accuracy, time savings, departmental efficiency), and less of what you don’t want (duplicate payments, strained vendor relationships, and soul-crushing work). Sounds like a win-win, doesn’t it? Accounts Payable automation (AP automation) uses the power of machines to streamline your accounts payable… read more
In the early years of civilization, clay tablets were used to record the number of items delivered. Essentially ledgers, these clay tablets are some of the earliest examples of writing and accounts payable processes. In modern times, accounts payable became a paper and ledger process. Purchase orders and invoices were handwritten, approvals took days, and… read more
Business management, including accounts payable, is undergoing an evolutionary change. Digital technologies and artificial intelligence are streamlining business processes and allowing businesses to achieve significant efficiency gains and to drive growth. At the same time, those same technologies are enabling CFOs to take on a more strategic role – turning functions like accounts payable into… read more
For many businesses, their accounts payable needs haven’t stopped due to the remote reality of working from home during a global epidemic, but they have shifted. We understand it can be challenging to keep business processes moving forward during an epidemic or other force majeure events. If your AP Automation project needs urgent attention or… read more
Anyone who’s worked in or managed an accounts payable (AP) department might have had an “Ah ha!” moment at some point with AP automation. After all, AP automation can relieve many accounts payable pain points like cumbersome invoice data entry, duplicate payments, and clunky approval processes. Getting upper management to see the need for AP… read more
We’ve all been there. Using a software that doesn’t really fit with how we work during our day. This software might be just a little too this. That one just a little too that. None are really just right. It’s a Goldilocks challenge. But teams and companies come in all sizes and shapes. And, as… read more
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