Accounts Payable Software
Any invoice, any approver, any question, every payment
The invoice is the workspace where every conversation, document, and approval lives.
Stampli accounts payable centralizes invoice communication, documentation, coding, approvals, and workflows in one place. Capture invoices from any channel and route them automatically with Trays – team-based work queues – then use Stampli AI for coding, PO matching, and approver prediction. The result is faster processing, stronger accountability, and more throughput without proportional headcount growth.
Built for audit and accountability.
Flexible enough for how your teams actually work.
Stampli AP supports centralized, decentralized, and hybrid finance teams in one ERP-aligned system. Trays route invoices to the right teams automatically, dynamic approval workflows adapt to your approval logic, and role-based visibility keeps access tight. Every action, change, question, and approval is preserved in an immutable record, so finance gains speed without sacrificing control.
What makes Stampli different?
The invoice is the workspace
Every document, question, approval, and status update lives on the invoice itself, so AP never has to reconstruct context from inboxes, spreadsheets, or side conversations.
Built for audit and accountability
Stampli captures an immutable record of every action with full context, giving finance stronger controls, cleaner handoffs, and faster audit readiness by default.
Workflow flexibility without ERP rework
Support centralized and decentralized teams simultaneously with dynamic routing, Trays, and ERP-aligned logic that adapts to your process instead of forcing you into a rigid model.
Key Elements of Stampli’s AP
AI that codes, matches, and routes – preserving institutional knowledge in every step
Stampli AI is embedded directly into AP work. It suggests coding, predicts approvers, performs line-level PO matching, and surfaces and resolves exceptions in context—before they create downstream cleanup. Finance stays in control while repetitive work gets handled inside the process itself.
Invoice-centered collaboration
The invoice becomes the shared workspace for AP, approvers, and vendors. Questions, answers, supporting documents, and approvals all stay attached to the transaction, which shortens cycle times and preserves a complete audit trail.
AP that scales with complexity
As teams, entities, and approval paths multiply, Stampli AP keeps work organized with Trays, routing logic, and role-based visibility. Finance can absorb more volume and more complexity without adding the same amount of headcount.
Key capabilities of Stampli’s AP Automation
Omni-channel invoice capture
Accept invoices via email, drag and drop, vendor portal, or CSV upload, then route each invoice automatically to the right Tray.
Intelligent coding with ERP logic
Stampli AI suggests coding using your ERP structure and validation rules, reducing manual entry while improving accuracy before posting.
Automatic 2-way and 3-way matching at the line level
Match invoices against purchase orders and receipts at the line level to reduce exceptions, speed review, and keep work moving.
Dynamic approval workflows with mobile support
Route invoices to the right approvers based on your approval logic, with reminders and mobile access that keep approvals from stalling.
Invoice-centered communication
Keep every comment, question, answer, and supporting document on the invoice so AP, approvers, and vendors work from the same context.
Complete audit trail
Preserve an immutable record of every action, change, approval, and communication for stronger controls and easier audits.
Trays with automatic routing
Organize work by business unit, region, department, vendor, or other criteria so centralized and decentralized teams can operate together in one system.
Real-time dashboards & operational reporting
Track status, bottlenecks, throughput, and approvals in real time so finance can improve cycle times and manage AP capacity more effectively.
Additional capabilities
Stampli supports how companies of all size do business
- Dynamic approval workflows
- Recurring invoices →
- Support for ERP migrations
- Pre-coded email aliases
- Custom fields
- International taxes (e.g., VAT)
- Powerful search capabilities →
- Stampli Cognitive AI™ for PO Matching →
- Pre-defined approval workflows →
- GL table templates →
- Unusually high invoice alerts →
- Pure AI OCR — no humans involved
- Automatic approval reminders
- Unlimited training for your team
Broader platform capabilities
Extend control and visibility further into your P2P processes
Stampli adapts to your ERP
Our product mirrors your ERP setup.
Compare Stampli to the competition
REPORT
Stampli leads G2's rankings in its AP Automation report
G2 is the world’s leading business software review platform. This report is designed to help businesses make the best buying decision for AP Automation software.
Further Reading
Managers are dealing with a number of economic issues, and some analysts believe that the US is headed toward a recession. Doing business during a…
Managers are dealing with a number of economic issues, and some analysts believe that the US is headed toward a recession. Doing business during a…
Managers are dealing with a number of economic issues, and some analysts believe that the US is headed toward a recession. Doing business during a…
“..We needed an A/P automation platform that would provide full control of the invoice lifecycle…” We see Billy as part of the team.”
-PETER TAYLOR,
Corporate Controller
Purple
“We can see exactly who we’re waiting for, or where any invoice stands. Our controls are stronger today because it’s easier to find information.”
-JON VANDIS,
President
Wolf Construction
“Where Stampli automation has really streamlined our AP processes is in importing invoices into Intacct, coding, and getting approvals. It has freed my time to focus on other strategic functions of my role.”
-JENNI BENITEZ,
Disbursements Manager
Kiva Confections
Invoice Processing FAQs
How does Stampli improve the invoice approval process?
Stampli centralizes the invoice, related documents, approval context, and communication in one workspace. Dynamic approval workflows, approver prediction, reminders, and mobile access help invoices move faster without losing accountability.
Does Stampli require rework to our ERP?
No. Stampli is ERP-aligned by design, mirroring your chart of accounts, dimensions, and approval logic so invoices can be validated and processed before posting without forcing ERP rework.
How are invoices captured and coded?
Invoices can enter through email, drag and drop, vendor portal, or CSV upload. Stampli AI extracts invoice data, suggests coding using ERP logic, validates fields, routes the invoice to the right team, and predicts the appropriate approvers.
How does Stampli support audits and accountability?
Every change, comment, approval, and document is preserved in a complete, immutable audit trail with role-based access controls and visibility, making it easier to maintain oversight and respond to audits.
Can Stampli support both centralized and decentralized AP teams?
Yes. Trays, automatic routing, dynamic approval workflows, and role-based visibility let shared services teams, business units, and local approvers work in the same system without losing governance.
How does Stampli help AP process faster without adding headcount?
Stampli reduces manual coding, matching, routing, follow-up, and exception handling by embedding Stampli AI and workflow logic directly into AP operations. Teams can process more invoices and handle more complexity without proportional hiring.