Fast and easy implementation
in Procurement
We connect our procurement software to your specific business goals, ensuring fast implementation and immediate adoption.
How Stampli’s methodology uplevels implementation
The old way: Processes forced on you
Traditional procurement implementations impose standardized processes without understanding how purchases actually happen, creating theoretical workflows that employees avoid. When systems prioritize rigid policy enforcement over usability, employees create shadow processes, making spend visibility worse than before implementation. Implementation teams typically consult finance and executives but overlook the people who actually make purchasing happen, resulting in configurations that fail in practice.
Stampli’s approach
Only Stampli reverses the traditional procurement implementation approach by starting with mapping existing fulfillment paths rather than beginning with form design and approval matrices. While competitors’ approaches lead them to impose rigid “best practices,” our fulfillment-first methodology ensures the system is actually mapped to your underlying business needs. This results in immediate user adoption, faster implementation timelines, true spend visibility across previously fragmented channels, and minimal organizational disruption—all while fully meeting finance’s visibility and control requirements.
Key features
Here’s a quick look at our eight-step method. Each phase ensures that your unique workflows stay intact while Finance gains total visibility and control.
1.
Fulfillment path mapping
We begin by identifying how purchases actually get fulfilled in your organization today, not by designing theoretical workflows.
2.
Process expert engagement
We identify and interview the people who really make purchasing happen across departments, not just finance leaders.
3.
Enhancement over replacement
We configure Stampli to enhance your established fulfillment paths while adding the visibility and control finance needs.
4.
Financial system integration
Our implementation specialists understand your ERP data structures and accounting requirements, ensuring seamless integration.
5.
Finance-native expertise
Our implementation team consists of former AP and finance professionals who understand both financial and operational needs.
6.
Role-specific experiences
We design interfaces and training customized to each user type, so people only learn what’s relevant to their specific job.
7.
Usage-based optimization
After go-live, we conduct follow-up sessions to fine-tune the system based on real usage patterns, not theoretical models.
8.
End-to-end connection
The end result connects every step from request to payment, delivering complete spend visibility without disrupting existing processes.
FAQ
What makes Stampli's implementation approach different from other procurement software?
How long does a typical Stampli implementation take?
How will Hidden Dots address the problem of employees avoiding our procurement system?
Our departments have very different purchasing processes. Can Stampli's implementation accommodate this variety?
We don't have procurement specialists on our team. Will this be a problem for implementation?
How do you ensure our finance and compliance requirements are met while still maintaining flexibility?
Our implementation specialists have finance backgrounds and understand the critical balance between flexibility and control. During implementation, we identify your essential accounting controls and compliance requirements, then configure them as guardrails within the enhanced workflows. Rather than imposing rigid processes that employees avoid (creating compliance gaps), we build appropriate controls into the natural flow of how purchases already happen. This approach creates visibility at every step from request to payment while maintaining the flexibility departments need to operate effectively, resulting in both better compliance and higher adoption.